"Executive Secretary"

Position Purpose: Provide a high-level of administrative support of a confidential nature, requiring independent judgment and planning, for the Senior Vice President for Finance and Administration and other leaders within the Division as needed. Facilitate the submission process within designated timelines for all Finance and Administration materials to the Board of Trustees for working sessions and formal meetings. In order to achieve the Division goals and objectives, the Executive Secretary must have the ability to be flexible and handle multiple projects simultaneously, prioritizing them appropriately.

Minimum Qualifications:

• Associate's degree in business or a related field or an equivalent combination of education and/or experience.
• A minimum of three (3) years' experience in prioritizing work and meeting deadlines for an executive level leader.
• Ability to manage multiple calendars.
• Knowledge of proper grammar, spelling and punctuation, document organization and presentation.
• Knowledge of paper and electronic file organization and management.
• Ability to compose routine correspondence.
• Advanced Word and Excel skills.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate effectively with the public, students, faculty, and staff.
• Ability to work well with upper management and on highly confidential matters.
• Ability to manage assigned projects independently or with minor guidance.
• Notary Public License or obtain within 12 months.

Desired Qualifications:

• Bachelor's degree.
• Formal qualifications in English language usage preferred.
• Facile with Google Suite.
• Proficiency in PowerPoint.
• Comfortable with new and changing technologies.

About Oakland University: Oakland University is a nationally recognized doctoral university of high research activity located on 1,443 acres of scenic land in the cities of Rochester Hills and Auburn Hills in Oakland County, Michigan. The University has 142 bachelor’s degree programs and 138 graduate degree and certificate programs. Academics include programs in the College of Arts and Sciences, School of Business Administration, School of Education and Human Services, School of Engineering and Computer Science, School of Health Sciences, School of Medicine and School of Nursing. As an anchor institution in southeastern Michigan, Oakland University is committed to building ongoing and collaborative relationships with the surrounding communities. Community and civic engagement enhances the lives of our students and has a positive impact on our broader community.