Export Control and Research Security Coordinator

About the Opportunity

Job Summary:

Reporting to the University Export Control Officer, the Research Security and Export Associate supports the Research Compliance Office in areas related to export compliance, research security, and general research compliance. The Research Security and Export Associate applies an understanding of compliance frameworks to analyze and recommend ways to mitigate identified risks. The Associate manages the daily functions of the Research Compliance program while also providing important input and execution of key tasks in areas related to training, website updates, and general project management.

Northeastern University is a dynamic, innovative, and entrepreneurial University with a diverse, complex, and growing award portfolio, hiring and developing personnel who enjoy working in a high-performing culture that rewards excellence. In addition, Northeastern is a global university, and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and consultation with NU-RES team members, consistent with University policies and guidelines.

Key Responsibilities & Accountabilities:

1. Export Control Reviews and Restricted Party Screening (30%)

• Coordinate export control reviews for J-1 and H-1B visa beneficiaries and advise on any issues identified.
• Coordinate restricted party screening and resolve alerts as needed for research-related university projects.

2. Communication, Training, and Program Support (20%)

• Track faculty training requirements and ensure they are completing trainings on time, coordinating with the Associate Director of Training and Learning to ensure Compliance is responsive to questions that arise during trainings and that trainings contain relevant content.
• Monitor the Controlled Unclassified Information (CUI) and export control mailboxes and resolve issues.
• Partner with the Research Security Analyst on the development and implementation of an institutionally certified research security program.
• Partner with the University Export Control Officer to ensure the growth and development of the export compliance program, including shipping and standard operating procedure (SOP) development.
• Maintain and update relevant content on the research compliance website.
• Ensure faculty and students are completing mandatory trainings, including the Responsible Conduct of Research (RCR) program.
• Develop and deliver educational materials to promote awareness and understanding of research compliance requirements related to export controls and research security.
• Coordinate research compliance program audits and risk assessments to monitor compliance with applicable laws, regulations, and standards.

3. Compliance Systems and Databases (25%)

• Coordinate the development and maintenance of research compliance management systems and databases.

4. Stakeholder Liaison and Regulatory Monitoring (20%)

• Serve as a liaison with various campus departments, groups, faculty, and other internal and external stakeholders to fulfill the objectives of the research compliance program.
• Coordinate the development of research compliance matrices that promote compliance awareness and support monitoring efforts of various international compliance requirements.
• Monitor trends, best practices, and changes to applicable local, state, and federal regulations to ensure institutional policies align with up-to-date requirements, and advise the Research Compliance team on the changes.

5. Other Duties (5%)

• Maintain regular and predictable attendance.
• Perform other related duties as assigned to meet the goals of the department and institution.

Minimum Qualifications:

• Bachelor's degree required; an advanced degree will be considered in lieu of experience.
• One to three years of relevant experience. Knowledge and skills required for this position are normally acquired through a bachelor's degree and one to three years of experience.
• Familiarity with export control, research security, international relations, and/or compliance regulations.
• Knowledge of compliance and research administration.
• Strong organizational and communication skills, effective problem-solving, assessment and interpretation, critical thinking ability, and creativity.