About This Opportunity

We’re looking for a proactive and highly organised Administration Officer to play a key role in supporting the FaBA Executive and enabling the smooth delivery of high-impact engagement activities. In this role, you’ll provide trusted administrative support, coordinate events and meetings, manage financial and travel processes, and work closely with internal and external stakeholders—helping FaBA operate efficiently and deliver meaningful outcomes in line with University policies and procedures.

Key responsibilities will include:

• Executive & Office Support: Provide high-level administrative support to the FaBA Executive, ensuring efficient day-to-day operations, diary management, reception duties, and adherence to administrative standards and protocols.
• Events, Meetings & Engagement: Coordinate and support events, meetings, committees and engagement activities, including scheduling, room bookings, agendas, minutes, RSVPs, and stakeholder liaison.
• Financial & Travel Administration: Manage financial transactions, reimbursements and delegated expenditure, and coordinate end-to-end travel arrangements in line with University policies and procedures.
• Systems, Processes & Stakeholder Liaison: Maintain administrative systems and quality assurance processes, use University systems and desktop tools effectively, and respond to internal and external stakeholder enquiries with professionalism.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• Completion of a diploma level qualification with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
• Previous experience in administrative support roles within a large organisation is desirable.
• Strong organisational and time management skills with the ability to prioritise tasks.
• Excellent interpersonal and communication skills for effective stakeholder engagement.
• Proficiency in Microsoft Office Suite and relevant University systems, particularly Microsoft Word, Excel, Smartsheet or demonstrated willingness and ability to learn new systems.
• Attention to detail and commitment to maintaining quality assurance standards.
• Ability to work collaboratively in a team environment and under general supervision.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Dr Sue O’Brien at sue.obrien@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday January 18th, 2026, at 11.00pm AEST (R-59857). Please note that interviews have been tentatively scheduled for Wednesday and Thursday January 22nd and 23rd 2026.

Position details: Full-time fixed-term position through to mid-2027. Base salary will be in the range $76,025.01 - $80,606.71 + 17% Superannuation (HEW Level 4). Based at our St Lucia Campus. Queensland Alliance for Agriculture and Food Innovation (QAAFI).