"Facilities Budget and Accounts Manager, FPCM"

POSITION DETAILS

The City University of New York’s Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operation.

The newly envisioned shared facilities services model will operate through the university’s four regional maintenance hubs, supported by the business and administration teams operating from the facility's central office. The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations and centralized oversight for the maintenance and upkeep of CUNY’s portfolio of 300 buildings and 26 million square feet of educational facilities.

The Facilities Maintenance, Operations and Emergency Response division within the Facilities, Planning, Construction, and Management (FPCM), oversee the planning, upkeep, and efficient operation of campus facilities. The department manages budgets, resources, and financial operations to support essential maintenance, emergency response, and long-term facilities planning. FPCM is seeking a Facilities Budget and Accounts Manager to support the Office of Facilities Operation and Emergency Response.

Reporting to the Executive Director for Facilities Administration and the JOC’s Program, the Facilities Budget and Accounts Manager manages the division’s budget and the processing of all payments and related transactions, primarily against New York State funding sources. This role requires an adept financial manager with strong technology skills to lead daily budget and accounts payable operations, ensuring timely and accurate processing of vendor payments, reimbursements, and other financial transactions.

The Manager is accountable for maintaining robust internal controls, safeguarding fund disbursements, and ensuring compliance with University, State, and City financial policies, procedures, and contractual requirements.

In addition to the CUNY Title Overview information, key duties include, but are not limited to the following:

• Oversee the examination and verification of receivables, payment requests, and supporting documentation; authorize disbursements and direct accounting staff in related duties.
• Manage and reconcile transactions for all department budgets.
• Develop, revise, and enforce accounts payable policies and business practices to ensure efficiency, compliance, and customer service.
• Process corrective entries to reconcile transactions and ensure data integrity across internal and external financial systems.
• Collaborate with New York State and City oversight/regulatory agencies, vendors, auditors, and the CUNY community to resolve discrepancies and inquiries.
• Support re-engineering of university business practices and the implementation of ERP financial modules, legacy system conversions, and new interfaces.
• Provide technical expertise on the CUNYfirst financial system; oversee staff and community training.
• Develop, implement, and maintain financial policies, objectives, and plans for FPCM.
• Manage, train, and evaluate staff performance.
• Advise FPCM managers on funding appropriateness and propose fiscal solutions to administrative issues.
• Interpret and ensure compliance with University, State, and City fiscal policies, guidelines, and regulations.
• Participate in strategic planning and process improvement initiatives; assess outcomes and recommend resource allocations.
• Prepare and manage financial, statistical, and analytical reports.
• May negotiate contracts and oversee related administrative functions.

NOTE:

Until further notice, this position is eligible for a hybrid work schedule.

QUALIFICATIONS

Minimum:

Bachelor's Degree and six years' related experience required.

Preferred:

• Certified Public Accountant (CPA) license in good standing.
• MBA or other advanced degree in a business discipline.
• Six years of progressively responsible management experience in budgeting, accounts payable, procurement, cost control, or related areas within higher education or a public organization.
• Strong supervisory, organizational, and demonstrated leadership skills.
• Demonstrated project management skills with the ability to prioritize, execute plans, and meet deadlines.
• Knowledge of financial and procurement policies and practices, particularly those of New York State, New York City, and federal regulations.
• Familiarity with New York State and City travel and expense policies.
• Experience in re-engineering business operations and developing policies and strategies.
• Experience with PeopleSoft 9.0, ERP systems implementation, general ledger, and shared financial services environments.
• Strong analytical, assessment, and problem-solving skills with attention to detail and accuracy.
• Excellent verbal, written, interpersonal, and presentation skills.
• Ability to work independently and collaboratively with diverse stakeholders at various levels.
• Advanced proficiency in financial management systems, databases, and Microsoft Excel and Access.

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

• Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues
• Develops and recommends policies and controls to assure the responsible use of resources
• Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations
• Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities
• Assists in developing budgeting policies and procedures, and interprets University-wide policy
• Liaisons with auditors and other internal and external agencies as necessary
• May negotiate contracts
• May hire, supervise and train finance and/or clerical staff and manage related administrative functions
• Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

The salary range is $102,408-$113,982 commensurate with credentials, education, and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS*HRAM*FL.HRS*CG*SEARCH*FL.GBL?Page=HRS*APP*JBPST*FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31099&PostingSeq=1

Current CUNY employees are strongly encouraged to apply and must do so through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional