"Stock Room Supervisor (Supervisor of Stock Workers Levels 1-2) - Provisional (2 Vacancies)"

Stock Room Supervisor (Supervisor of Stock Workers Levels 1-2) - Provisional (2 Vacancies)

GENERAL DUTIES

This class of positions encompasses supervisory work of varying degrees of difficulty with regard to the operation of a storehouse, storage yard, storage unit, stores division or a section thereof. There are three Assignment Levels within this class of positions. All personnel may perform the duties of subordinates; may assume the duties of the supervisor in the temporary absence of that individual, or may serve as principal assistant to the supervisor. All personnel perform related work. The following are typical assignments within this class of positions.

Assignment Level I

• Under direction, supervises a major section of a storehouse or an equivalent storage unit; or the stores division of a small city hospital. Performs equivalent supervisory tasks in the field.
• Is responsible for the receipt, classification, storage, care, distribution, requisitioning and inventory of materials, tools, supplies and equipment.
• Supervises and assigns work to subordinate employees.
• Supervises the maintenance of perpetual inventories, checking uniformity and accuracy of postings.
• Prepares requisitions for stock replacement.
• Develops methods and procedures for handling and storing stock.
• Prepares lists of surplus, obsolete or obsolescent materials and arranges for their transfer or other disposition.
• Takes necessary precautions to protect stock from deterioration or spoilage.
• Supervises loading, unloading and dispatching of trucks.
• May, when necessary load and unload at the storehouse and at the point of pickup, delivery or distribution. For this purpose may travel to point of pickup, delivery or distribution.
• Also operates equipment necessary to perform loading and unloading.
• May prepare data for budget estimates for materials, tools, supplies and equipment.
• Performs field work by visiting, inspecting, instructing, and advising stores personnel at various locations on the storage, distribution, inventory control, etc. of materials, supplies and equipment.
• Contacts vendors and discusses deliveries, shipments, and amounts of shortage, etc.
• Keeps records and prepares reports.

Assignment Level II

• Under general direction, supervises a small to moderately large storehouse or storage yard or the storekeeping activities of a moderately sized city hospital.
• Supervises and is responsible for the receipt, classification, storage, care, distribution, requisitioning and inventory of materials, supplies, and equipment in a small to moderately large storehouse or storage yard, a major division of a very large storehouse or the storekeeping activities of a large city hospital.
• May supervise loading, unloading and dispatching of trucks.
• Plans procedures and methods relating to inventory, delivery, storage, shipment, safety practices and fire prevention.
• Recommends modifications of minimum and maximum stock levels on the basis of previous consumption and present orders.
• Allocates storage space, coordinates procurement of supplies and makes recommendations regarding disposal of surplus or waste material.
• Makes recommendations and suggestions on problems relating to space, trucking, stock control and personnel.
• Meets with subordinate supervisors or section heads to discuss problems relating to effective storage.
• Coordinates field work operations in storekeeping, supervising field storekeepers and offering guidance and advice on inventory, delivery, storage, shipment and safety.
• Analyzes records and prepares reports.

Assignment Level III

• Under administrative direction, supervises and is responsible for all the storekeeping activities of a large storehouse, or supervises a major organizational segment of a very large storehouse; or supervises all of the storehouses of a City agency having a large storekeeping program; or acts as principal assistant to an Administrative Storekeeper.
• Coordinates all stores activities internally and with relation to those of procurement agencies.
• Is responsible for the maintenance of storehouse structures and equipment, the introduction of more efficient procedures, methods and equipment.
• Conducts general inspections and spot checks maintenance of inventories and other storehouse activities.
• Acts as liaison between the storehouse and other departments of the same agency as well as vendors and other City agencies.
• Holds meetings with subordinates and conducts training.
• Evaluates personnel and makes recommendations concerning labor relations problems.
• Prepares reports and keeps records.
• Reviews requisitions and purchase orders prepared by subordinates for stock replacement; reviews reports prepared by subordinates.

CONTRACT TITLE

Stock Worker Supervisor

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The City University of New York’s Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operations.

The newly envisioned shared facilities services model will operate through the university’s four regional maintenance hubs, supported by the business and administration teams operating from the facility's central office. The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations, and centralized oversight for the maintenance and upkeep of CUNY’s portfolio of 300 buildings and 26 million square feet of educational facilities.

The Stock Room Worker Supervisor is a working supervisory position responsible for overseeing the daily operations of the stockroom at one of FPCM’s regional Facilities Services Hubs. Reporting to the Executive Director for Facilities, Maintenance Operations, and Emergency Response, this role works in close coordination with the Hub Executive Director, FPCM’s Facilities Services Office, Administration, and the Budget and Procurement Offices.

The Supervisor ensures that all materials, supplies, and equipment are properly received, stored, organized, and distributed to support operational needs in a timely and accurate manner.

Key duties include, but are not limited to the following:

• Oversee the receipt, storage, organization, and control of materials inventory to maintain efficient stock levels and accurate recordkeeping.
• Implement and maintain inventory management systems to ensure proper tracking of goods.
• Coordinate with departments to manage the receipt and dispatch of supplies and equipment.
• Identify and resolve stock discrepancies, shortages, or overages.
• Supervise and provide direction to stockroom staff, including task delegation and performance monitoring.
• Ensure compliance with applicable policies, procedures, and safety standards

NOTES

1. Until further notice, this position is eligible for a hybrid work schedule.
2. An appointment to this Competitive title/position in the Classified Civil Service Title Series will be made with a Provisional status. Employees in provisional status must pass a competitive civil service examination and be appointed from a civil service list to remain in the title/position.

MINIMUM QUALIFICATIONS

Two years of full-time satisfactory experience performing storekeeping activities, at least one year of which must have been in a supervisory capacity.

OTHER QUALIFICATIONS

Preferred:

• Experience in stockroom management or a similar role.
• Excellent organizational and time management skills.
• Ability to lead and motivate a team (if applicable).
• Strong interpersonal and communication skills.
• In-depth understanding of inventory management and control procedures, and proficiency in using inventory management software and Microsoft Office.

COMPENSATION

Level 1
New Hire Year 1 Minimum: $44,162*
New Hire Year 2 Minimum: $45,365
Incumbent Minimum: $49,899

Level 2
New Hire Year 1 Minimum: $51,823*
New Hire Year 2 Minimum: $53,235
Incumbent Minimum: $58,556

*The salary suppression is in effect for the first two years of employment. The hiring salary reflects a 13% salary suppression for the first year of employment and 10% salary suppression for the second year of employment.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.