"Facilities Management Specialist (4896C), College of Natural Resources - 84713"

About Berkeley

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We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

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Departmental Overview

UC Berkeley's Rausser College of Natural Resources is home to top-ranked programs across the biological, ecological, economic, nutritional, and social sciences. Our 120 faculty, 2,500 undergraduates, and 400 graduate students advance our collective understanding of climate change; biodiversity loss; economic and social inequality; food and water security; nutrition and disease; energy technology and policy; and sustainable land management for the health of all people and the planet through world-class teaching, innovative and multidisciplinary research, and public outreach. Rausser College is composed of five academic units (Agricultural and Resource Economics; Environmental Science, Policy, and Management; Metabolic Biology & Nutrition, Plant and Microbial Biology; and Energy and Resources), and several research centers and facilities. A multi-unit Dean's Office provides administrative, student services, development, facilities, and IT support.

Position Summary

Under the direction of the Facilities Director, the Facilities Management Specialist has primary responsibility for administering space, access, general maintenance, tracking of repair services, move planning/coordination, communications and safety for the college's occupants housed in several buildings on campus. These buildings house faculty, staff, active labs, teaching facilities and specialized facilities. The incumbent must be knowledgeable in building management and coordination issues, such as health and safety, hazardous waste disposal, equipment and chemical inventory, waste minimization, fire and life safety, emergency response, facility design and maintenance, etc.

Involves the management, organization, coordination, oversight and/or performance of multiple operational activities and services for multiple buildings in the Rausser College of Natural Resources (RCNR), including space planning, general maintenance, call center triage and tracking of repair services, move planning and coordination, development of procedures, policies and communications related to infrastructure and safety within RCNR's facilities in the Genetics Plant Biology Building, Giannini, Hilgard, Koshland, Morgan, Mulford, Wellman, Oxford Tract and certain operations at Gill Tract, Plant and Genome Expression Center, and Richmond Field Station.

Application Review Date

The First Review Date for this job is: 03/13/2026.

Responsibilities

• Applies advanced concepts in serving as liaison with organization and external agencies regarding safety, access, maintenance, remodeling and construction activities of multiple building occupants/departments and/or buildings with complex needs as with the research laboratories within the college.
• Coordinates, monitors and tracks all maintenance, custodial, grounds, and other service requests during and after work hours.
• Coordinates with multiple units to provide safe and secure facilities.
• Programs building wide access and maintains building related plans and procedures related to access, emergency preparedness, crime prevention activities, fire safety inspection compliance and reporting for several buildings.
• Conducts regular periodic rounds to inspect areas for security, fire and accident hazards and takes appropriate action as required, including reporting infractions of fire and building codes, building rules and other building irregularities to management.
• Recommend facilities related procedures and solutions taking into account budget, space allocation, staffing and infrastructure design.
• Develops budgets for management review to include moves with significant building infrastructure upgrades.
• Works with management to coordinate and manage capital improvement projects with Capital Projects and actively participates on committees and/or meetings concerning capital improvements to facilities department.
• Provides planning and coordination for construction and alteration of projects on a continuing basis.
• Notifies building occupants of events such as utility shutdowns, repairs, security problems, and construction activity.
• Reviews building management procedures and recommends changes; ensures currency, relevance and adherence to internal and external regulatory requirements.
• Works with organization occupants to plan space that accommodates non-routine systems and/or research or specialized equipment, and hazardous materials storage and disposal.
• Works with internal and external agencies/contractors as needed in regards to existing contract terms or to solicit or negotiate contracts.
• Coordinates maintenance and repair of departmental equipment.
• Acts as department equipment custodian through the Berkeley Equipment Tracking (BET) system and conducts department inventory controls, including processing and maintaining records of equipment insurance request.

Required Qualifications

• Advanced knowledge in the areas of building space planning, codes, capacity, security, fire safety, and/or can quickly learn organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Advanced interpersonal and communication skills.
• Advanced skills in working collaboratively and influencing others.
• Advanced knowledge of architectural or engineering concepts.
• Advanced skill to multi-task and effectively prioritize large project work.
• Advanced skills to assess processes or services to make improvements and in project management.
• Advanced knowledge and skill regarding specialized research needs in space planning and advanced skill to effectively translate needs to professional architects and engineers.
• Bachelor's degree in related area and/or equivalent experience/training.