"Facilities Project Planner"

Position Summary

Under general supervision of assigned manager/supervisor, provides architectural, engineering and planning expertise and coordination of renovation, construction deferred, and major maintenance projects for District facilities including structural, mechanical, electrical and signal systems.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Typical Duties

Works closely with District faculty, staff and administrators to prepare preliminary designs, plans, and estimates for alteration, renovation, construction, and major maintenance projects; to develop and implement schedules of work for District resources and contractors; and works closely with campus faculty and staff, facilities management department staff and contracted professionals in order to prepare or coordinate the development of preliminary designs, plans and estimates for alteration, renovation, repair, and major maintenance projects. Reviews assigned work order requests and coordinates the development of project cost estimates; and makes recommendations as to whether proposed work should be done with in-house resources or contracted out. Coordinates with governmental and utility agencies to comply with environmental and energy conservation mandates, programs and rebates; forwards drawings and data on projects resulting in space alterations to Planning Department for maintenance of District as-built drawings and State mandated facilities inventory database; coordinates design, cost estimates and planning of telecommunications and data systems for remodels, renovations and new construction with district telecommunications systems specialists; and works closely with architectural or engineering firms. Designs and draws plans; develops estimates and maintains job cost accounting; acts as project coordinator; and develops project schedules and bid requirements. Coordinates the bidding process with District purchasing department and develops written specification of project requirements. Determines type of contractor to be notified of bid; notifies contractors of bids; and issues contract documents to bidders; reviews plans, working drawings, documents and surveys to coordinate and schedule projects which would minimize the disruption to planned educational activities; schedules, manages and participates in the pre-bid job-site walkthrough with prospective bidders; participates in the evaluation and bid award process; and reviews contractors' bids and recommends award of contract to successful contractors. Plans tasks with Facilities Management personnel or contracted services; prepares all contract documents upon approval and funding of proposed projects; insures that design and planning conforms with applicable codes and regulations; monitors and arranges for contract bonds, certificates of insurance and other required contract provisions for forwarding to the District Office; processes contract documents; and sets up and facilitates pre-construction meetings with contractors and in-house staff. Schedules and tracks projects and resource usage; and prepares and implements computer programs to extract data and compile State mandated reports on facilities inventory and usage. Provides construction administration for work in progress; directs the work of contractors and coordinates alterations, renovations, construction and major maintenance projects in progress with District tradesmen; and insures that specific health, safety and construction codes and regulations are followed, schedules are met, materials required and specified are provided and work is performed according to specifications. Develops and issues addenda to contract documents; collects proper signatures on documents and forwards to the District Office; issues contract change directives; reviews and approves contractors' invoices for payment; prepares requisitions for contract payment; and prepares and processes contract close-out documents upon completion of projects. Maintains and updates District as-built drawings and State mandated facilities inventory database; and oversees and coordinates the design, cost, equipment and justification effort for Final Project Proposal (FPP) packages, insuring that all required documentation is included for submittal to the State Chancellor's Office for project funding. Performs site surveys and engineering designs and layouts. Performs related duties as required.

Minimum Qualifications

EXPERIENCE: Four years combined experience in construction management, construction supervision, facilities planning, engineering, architecture or related field.

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