Faculty Assistant and Program Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Kennedy School?

The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous.

Job Description

Professor Marshall Ganz is a Senior Lecturer in Public Policy at the Harvard Kennedy School and Faculty Director of the Practicing Democracy Project (PDP) at the Center for Public Leadership.

Position Summary

The Faculty Assistant & Program Coordinator will play a central role in supporting Professor Ganz and the Practicing Democracy Project, providing high-level administrative, logistical, and relational support.

Key Responsibilities

1. Course Support & Team Coordination

• Provide operational support to Professor Ganz and a dynamic team of 6-12 teaching fellows.
• Manage day-to-day course needs, including editing and printing materials, updating course websites, scheduling office hours, obtaining copyright permissions, and entering grades.

2. Scheduling & Follow-Up

• Manage Professor Ganz’s complex calendar across teaching, PDP work, coaching, and research.

3. Communications & Relational Stewardship

• Manage incoming emails with responsiveness and efficiency.

4. Task Management

• Collaborate with Professor Ganz and the PDP team to track ongoing tasks, priorities, and project deadlines.

5. Travel Coordination & Expense Reimbursement

• Arrange travel logistics, including transportation, lodging, and itineraries.

6. Database & Website Management

• Maintain PDP’s contact database.
• Update Professor Ganz’s and the PDP’s website with recent news, articles, interviews, and announcements.

Qualifications

Basic Qualifications:

2 years’ experience in an office environment, including demonstrated office administration and customer service skills. Internships will count toward experience.

Additional Qualifications and Skills:

• Nonprofit, business, or public sector training or experience preferred.
• Proficiency in email/calendar management tools (Microsoft Outlook and/or Google Workspace) and willingness to learn database systems like Salesforce.
• Bachelor’s degree preferred.

Additional Information

• Appointment End Date: This is a fully benefits eligible term appointment ending one year from date of hire, with the possibility of renewal.
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position