Faculty Support Operations Manager, College of Sciences

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 05/17/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Summary

The Faculty Support Operations Manager is responsible for overseeing and managing all faculty-related processes, including, but not limited to, promotions, reviews, and recruitment. The role encompasses a broad range of duties, from administrative tasks to analytical responsibilities, and involves close collaboration with department chairs, Academic Affairs, and the Dean's office. This position involves managing faculty processes such as promotions and reviews, and liaising with department chairs and the Dean's office.

Core Responsibilities

1. Supports faculty review processes, including annual, third-year, and periodic evaluations.
2. Oversees the workflow of faculty recruitment processes, ranging from job advertisements to candidate evaluations.
3. Coordinates faculty promotions and tenures, ensuring documentation and reviews are completed on time.
4. Maintains faculty databases, ensuring data accuracy.
5. Collaborates with Academic Affairs for process timelines, guidelines, and deliverables.
6. Prepares and distributes internal guidelines, checklists, and timelines for all faculty-related processes.
7. Verifies faculty eligibility for various reviews, promotions, and faculty development programs.
8. Ensures all faculty affairs operations comply with legal and university guidelines.
9. Monitors and reports faculty development programs, sabbaticals, and leaves.
10. Facilitates communication between faculty and administration, acting as a point of contact for faculty queries.
11. Collaborates with Academic Affairs for faculty hiring and onboarding.
12. Generates summaries of faculty affairs activities in Digital Measures for review by the college's academic leadership.
13. Handles confidential faculty records, maintaining a high level of discretion and data security.
14. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• Seven (7) years of related work experience + Additional education may substitute for experience on a one year for one year basis.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Bachelor's degree in a related field.

Knowledge, Skills, and Abilities

• Microsoft Office Suite
• Verbal and Written Communication
• Confidentiality
• Collaboration
• Ability to Multitask
• Attention to Detail

Working Conditions

Office Environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary based on the department's needs.

Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.