"Finance Assistant II"

Position Summary

The Department of Bioengineering in the George R. Brown School of Engineering and Computing is a dynamic and fast-paced academic unit known for its world-class faculty, cutting-edge research, and large, engaged student community. The Finance Assistant supports the department's financial operations by processing student payroll, tracking and updating labor distributions, and coordinating a variety of routine financial tasks that keep daily operations running smoothly.

This position plays a key role in maintaining accurate financial records, coordinating required documentation, and supporting the timely execution of departmental business processes. It provides exposure to a broad range of financial activities in a complex, high-impact academic environment--an excellent opportunity for a detail-oriented professional who enjoys working with established processes, managing data, and contributing to efficient administrative workflow.

Ideal Candidate Statement

The ideal candidate is a proactive, organized problem-solver who communicates effectively and thrives in a fast-paced, high-volume environment. They demonstrate sound judgment, attention to detail, and initiative in resolving issues. Experience with student payroll, labor distributions, and post-award financial support will help them succeed in this role, along with a collaborative mindset and commitment to accuracy and service.

Workplace Requirements: This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: This is a full-time (40 hours per week) position with a recommended hourly rate of $25.43.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements

• Associate Degree
• 3 + years relevant experience in financial administration.
  + In lieu of either the education or experience requirement, additional related experience or education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills

• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Excellent attention to detail and commitment to accuracy.
• Effective written and verbal communication skills.
• Sound judgment and ability to handle confidential information responsibly.
• Proficiency in financial and data systems, with aptitude for learning new technologies.
• Collaborative mindset with the ability to build productive working relationships across teams.
• Flexibility and initiative to adapt to changing needs and priorities.

Preferences

• Experience with financial systems and payroll processes, specifically student payroll, in a complex organization.
• Familiarity with budgeting, expense reconciliation, or grant and project financial management.
• Ability to analyze financial data, identify discrepancies, and recommend solutions.
• Excellent interpersonal and written communication skills.
• Demonstrated ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Excel and other financial or data management systems.

Essential Functions

• Support processing of student and staff financial actions, ensuring accuracy and timeliness of entries.
• Prepare and enter financial updates and adjustments as directed.
• Provide transactional and administrative support for expense documentation, data entry, and report preparation.
• Process invoices and verify accuracy to support timely vendor payments.
• Maintain organized, up-to-date financial records and assist with audit documentation.
• Assist with tracking and reconciling expenses and reimbursement requests.
• Compile financial data to assist in preparing reports and summaries.
• Coordinate with departmental and central staff to ensure accuracy of submitted financial information.
• Respond to routine inquiries and provide courteous assistance to faculty, staff, and students.
• Follow established university policies and procedures to support compliance.

About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name -- RICE -- Responsibility, Integrity, Community and Excellence.

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