Financial Administrative Coordinator (Department of Obstetrics and Gynecology)

Financial Administrative Coordinator (Department of Obstetrics and Gynecology)

Job Description Summary

The Financial Administrative Coordinator provides comprehensive support for departmental financial operations and administrative services. This role is responsible for processing and managing purchase orders, non-PO payments, travel reimbursements, PCard activity, and financial reporting, while ensuring compliance with University policies and procedures. The position serves as a key resource for faculty and staff by providing guidance on financial systems and processes, including purchasing, accounts payable, and travel. In addition, the role supports essential operational functions such as space scheduling, departmental communications, shipping and receiving, key management, and general office coordination. This position is critical to maintaining efficient day-to-day operations, ensuring timely and accurate financial transactions, and sustaining a high level of service across the department.

Job Responsibilities

• Process all transactions related to the office's financial activities, including purchasing, payables and reimbursement
• Exercise resource stewardship to ensure compliance with related policies and procedures. Reinforce policy and proper procedures to department contacts. Respond to requests for information or services from faculty, staff and students.
• Review and approve POs for department, resolve open encumbrances, onboard suppliers. Create purchase orders, including non-Marketplace orders, as needed. Stay current and advise on university purchasing policies. Field questions from staff and faculty. Office supplies inventory, ordering and organization.
• Manage accounts and financial data necessary for reporting. Prepares and/or analyzes financial reports. Perform general office duties such as first review of staff travel reimbursements and fielding travel questions.
• Responsible for space scheduling and reservations university-wide, OBGYN Research-wide email communications, listserv maintenance, office machine maintenance support and point of contact, mail and package shipping/receiving, eSHIP management, key management, archiving.
• Responsible for non-PO payments, journals, onboarding payees, and other financial support duties.
• Other duties and responsibilities as assigned.

Qualifications

High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.

Contingent upon grant funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$21.15 - $30.29 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

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