"Financial Administrator 2, UC College-Conservatory of Music"

Job Overview

The Finance and Operations Administrator combines the supervision of the fiscal administrative activities of CCM Prep with the development and implementation of systems and processes to ensure effective allocation of resources and improve overall organization efficiency to achieve success.

The position is full-time and requires occasional Saturdays and evening hours. Some flex hours due to special events and audition management.

Essential Functions

Financial Administration (approximately 50%)

• Coordinate and monitor fiscal administrative duties.
• Monthly and biweekly payroll functions.
• Complete division purchasing as needed in PACE or Concur.
• Oversight of accounts receivable.
• Monitor the financial status of each program, class and fund in CCM Prep.
• Prepare monthly financial reports for each fund in coordination with CCM Business Office to send to Assistant Dean and Dean.

Operations Administration (approximately 50%)

• Assist in the development of unit policies and procedures including: Coordination of housing and transportation for summer programs. Coordination of space reservations and calendars for classes, lessons and performances. Coordination of CCM Prep’s Public Information including website updates, event calendar and performance programs.
• Coordinate personnel transactions for an operating unit in a limited capacity to include: Annual contracts for employees and part-time contractor paperwork as needed. Coordination of compliance with protecting minors policy. Access control through parking, keys and IDs in coordination with UC Parking and CCM Performance Management. Manage and coordinate volunteers and student helpers.

Perform related duties based on departmental need. This job description can be changed at any time.

Span of Control

• Autonomy - Results are defined; existing practices are used as guidelines and has discretion to determine specific work actions; carries out work activities independently; supervisor provides guidance and is available to resolve problems.
• Fiscal Authority - Requests approval for financial actions beyond a limited scope per policy.
• Supervisory Responsibility - May provide oversight for one or more student workers, including graduate assistants.

Required Education

Bachelor’s Degree must be in accounting or related work. Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of finance or accounting experience
• Two (2) years of non-profit administrative experience

Additional Qualifications Considered

• Knowledge of performing arts education programs
• Experience administrating grants
• Experience overseeing multiple revenue streams and aggregating them into a yearly budget
• Experience with Excel, Concur, SAP are a plus

Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.

Application Process

Interested and qualified applicants must apply online and include a cover letter of interest and a current CV/ Resume. All certifications and other documentation can be uploaded using the Additional Documents section in the application.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Highlights include: Comprehensive Tuition Remission, Robust Retirement Plans, Real Work-Life Balance, Additional Benefits Include: Competitive salary range of $48,000 - $55,000, based on experience, Comprehensive health coverage (medical, dental, vision, prescription), Flexible spending accounts & wellness programs, Professional development & mentorship opportunities.

To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html.