"Financial Aid Clerk"

Financial Aid Clerk

Company:
Eastern New Mexico University

Job Location:
Portales, 88130

Category:
Financial Aid

Type:
Full-Time

Salary: Depends on Qualifications

Location: Main Campus - Portales, NM

Job Type: Full time permanent

Job Number: 2026-00015

Department: Student Affairs

Division:
Financial Aid

Opening Date:
02/03/2026

Position Overview

Position Summary

Under limited supervision, train and supervise tracking, filing and imaging of all documents necessary for the aid awarding process.

Requirements

Duties and Responsibilities:

• Oversee weekly mailing of award notification and missing information letters to students
• Oversee logging in, sorting, organizing, electronic tracking and filing of all documents necessary for the aid awarding process
• Oversee deposit and reconciliation of incoming scholarship checks to university accounts in conjunction with the scholarship specialist
• Monitor level of accuracy and speed with which information is entered into the database
• Maintain file storage, imaging, and retention
• Supervise file destruction
• Prepare routine mailings
• Act as back up to reception function
• Regular and predictable attendance required
• Perform other related duties as assigned

Minimum Job Requirements:

A high school diploma or an equivalent certificate and a minimum of one-year experience directly related to the duties specified is required

Knowledge, Skills and Abilities:

• Knowledge in the use of standard office equipment including typewriter, calculator, computer hardware and software.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work

Working Conditions

Physical Demand and Working Conditions:

• Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Functions:[As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities and physical demand and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.