"Financial Associate"

Job Details

Position Details

Position Information

Requisition Number
S4981P

Home Org Name
Library Administration

Division Name
Library

Position Title
Financial Associate

Job Class Code
DE02A/B

Appointment Status
Full-time

Job Summary

Auburn University Libraries seeks candidates for the position of Financial Associate. The individual selected will provide financial and accounting support in budget management, financial reporting, and/or audit/reconciliation.

To learn more about Auburn University Libraries, please visit: https://www.lib.auburn.edu/

Essential Functions

• Prepares, examines, codes, and processes forms and vouchers for financial transactions, including travel vouchers, vendor vouchers, and requisitions. Collects and disburses cash, checks, and other negotiable instruments. Processes journal vouchers and collection reports for deposit into the library’s account.
• Approves payments of invoices and processes vendor vouchers using the dual bookkeeping system, Voyager. Ensures accuracy by sending corrections/errors to individuals for rectification, including vendor vouchers and purchasing card transactions. Acts as the purchasing card reconciler for the acquisitions unit.
• Assists library employees with official travel arrangements by paying for airfare and registration using the AU P-card. Tracks yearly spending and manages professional development funding allocated to employees. Generates, reviews, analyzes, reconciles, and processes financial reports as needed. Conducts monthly reconciliation of financial records to ensure accuracy and compliance with university policies. Manages the processing and reporting of payments into the financial accounting system.
• Serves as a liaison to department heads, vendors, employees, and central or other finance offices. Responds to financial inquiries from library staff and stakeholders. Provides support on financial systems and procedures. Collaborates with other university departments to ensure seamless financial operations. Ensures all financial activities comply with university policies and procedures.
• Performs other duties as required as part of the administration office. Participates in outreach activities, search committees, or internal committees at the library and university.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Depending on the combination of education and experience, the selected finalist will be assigned level I or II.

Level I – High school diploma or equivalent plus 4 years of experience in financial support services.

Level II – High school diploma or equivalent plus 6 years of experience in financial support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitution allowed for Experience: Degrees may be accepted in lieu of experience

Minimum Skills and Abilities

Knowledge of extensive body of rules, precedents, procedures applicable to administrative support work.

Minimum Technology Skills

None specified.

Minimum License and Certifications

None Required.

Posting Detail Information

Salary Range
$36,640- $60,460

Job Category
Business/Accounting/Finance

City position is located in:
Auburn

State position is located:
Alabama

Posting Date
01/06/2026

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter