"Financial Coordinator (Peabody Business Office)"

Financial Coordinator (Peabody Business Office)

We are seeking a Financial Coordinator who will provide transactional and administrative support for a variety of financial processes within the department. This position plays a key role in ensuring accurate and timely processing of procurement, payments, reimbursements, and vendor-related activities.

Specific Duties & Responsibilities

• Procurement and Purchasing Support
  • Create and process shopping carts and purchase orders in the University’s financial system.
  • Record and monitor goods receipts and resolve discrepancies in coordination with vendors or Procurement Services.
  • Track outstanding transactions and ensure timely processing.
• Independent Contractor Processing
  • Review independent contractor documentation for completeness and accuracy.
  • Ensure correct agreement templates are used and all required signatures are obtained.
  • Submit purchase order or invoice payment requests and monitor through completion.
• Payment Processing
  • Process invoices, honoraria, reimbursements, and non-employee payment requests in compliance with University policies.
  • Research and resolve payment issues or delays.
  • Maintain accurate transaction records and supporting documentation.
• Vendor Setup and Management (PaymentWorks)
  • Initiate vendor registration requests and assist new vendors in completing setup through PaymentWorks.
  • Serve as a resource for vendor-related questions and troubleshooting.
• Expense and Cost Transfers
  • Process non-payroll cost transfers at the department’s request, ensuring documentation supports the transfer.
  • Verify accuracy and compliance prior to submission.
• Travel and Corporate Card Administration (CBTC, T-Card, P-Card)
  • Assist with Travel Request Authorizations (TRAs) and reconcile CBTC transactions in Concur.
  • Track down missing receipts or folios and resolve reconciliation issues.
  • Submit and follow up on T-Card and P-Card applications.
  • Reconcile the department’s Lyft account and allocate expenses to appropriate cost centers.
• Policy Guidance and Administrative Support
  • Serve as a point of contact for Concur support and general financial process inquiries.
  • Provide guidance to school or departmental administrators on financial policies and procedures.
  • Conduct basic training sessions on financial transaction processes and systems.
  • Respond to ad hoc financial questions and support special projects as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree in Finance, Accounting, Business Administration, or related field.
• Experience with University financial systems such as Concur, PaymentWorks, or equivalent enterprise systems.
• Familiarity with procurement, vendor management, or reimbursement processes in a higher education environment.

Details

• Classified Title: Financial Coordinator
• Role/Level/Range: ATO 37.5/02/OE
• Starting Salary Range: $18.20 - $33.90 HRLY ($60,000.00 targeted; Commensurate w/exp.)
• Employee group: Full Time
• Schedule: Monday - Friday, 37.5 hours per week
• FLSA Status: Non-Exempt
• Location: Remote
• Department name: Business Office
• Personnel area: Peabody

Posted: 29-Jan-26

Location: Baltimore, Maryland

Categories: Staff/Administrative

Internal Number: 120215-en_US 1