Manages purchasing activities and oversees the processing of
invoices, purchase orders, and reimbursements to ensure timely
payments;
Processes travel authorizations, travel arrangements, and
travel reimbursements in accordance with university policies;
Coordinates and processes hotel contracts, event registrations,
and related travel or event expenses;
Processes catering and food and beverage requests in compliance
with institutional guidelines;
Oversees billing, invoicing, and revenue tracking for contract
courses, workshops, and events; and
Assists with establishing and maintaining consistent
procedures, internal controls, and best practices for fiscal
operations.
Budget Development, Financial Management, and Planning:
- Assists in the development, monitoring, and management of
departmental and program budgets;
- Prepares and reviews financial analyses and summaries, ensuring
accuracy and clarity;
- Tracks, analyzes, and forecasts revenues and expenses to
support informed financial decision-making;
- Supports short- and long-term financial planning efforts for
programs, courses, workshops, and events; and
- Provides guidance to stakeholders on allowable expenditures and
financial projections.
Compliance and Risk Management:
- Ensures fiscal activities comply with university, state,
college, and departmental policies and procedures;
- Serves as a key fiscal resource for faculty, staff, and
administrators. Provides day-to-day troubleshooting and assistance
related to fiscal transactions, systems, and processes;
- Assists with the processing of complex transactions and
contracts;
- Oversees the submission of HR requests through the
intranet;
- Collaborates with central university offices and internal
partners to resolve complex fiscal issues; and
- Supports audits, reviews, and other compliance-related requests
by providing documentation and explanations as needed.
Facilities and Space Management:
- Manages space allocation and coordination of facilities
requests, phone services, etc.; and
- Manages the department inventory process in collaboration with
the CEHD Technology Support team to ensure all equipment and assets
are tagged and included in the college inventory.
Other Related Duties as Assigned:
- Participates in special projects, cross-functional initiatives,
and other activities that support the academic program and college
operations, including responding to emerging needs or contributing
to strategic efforts.
Required Qualifications:
- Bachelor’s degree in finance, accounting, business
administration, or related field and relevant professional
experience (typically three or more years), or an equivalent
combination of education and experience;
- Demonstrated experience in fiscal, accounting, or financial
administration, including oversight of complex transactions;
- Experience supporting budget development, financial planning,
and reporting processes;
- Experience or demonstrated ability to provide functional
oversight;
- Experience interpreting and applying policies and procedures in
a higher education or public-sector environment;
- Strong analytical skills with experience in budgeting,
tracking, and forecasting revenue and expenses;
- Excellent organizational, communication, and problem-solving
skills;
- Knowledge of generally accepted accounting principles,
financial management, internal controls, fiscal policies, and
compliance requirements;
- Knowledge of federal, state, and university regulations,
policies, procedures, and contract terms and conditions;
- Understanding of budget development, financial planning,
financial reporting, and academic operations;
- Strong organizational, analytical, problem-solving, and time
management skills;
- Effective verbal and written communication skills;
- Strong interpersonal, diplomacy, customer service, and teamwork
skills;
- Proficiency in Microsoft Word, Excel, PowerPoint, Adobe
Acrobat, and internet research tools;
- Ability to manage multiple priorities, meet deadlines, and
maintain accuracy under pressure;
- Ability to research, analyze, interpret, and apply fiscal,
regulatory, and compliance requirements;
- Ability to build and maintain effective working relationships
with faculty, staff, and stakeholders at all levels;
- Ability to quickly learn and adapt to new electronic systems
and technologies; and
- Strong attention to detail, professionalism, accountability,
and commitment to timely, accurate results.
Preferred Qualifications:
- Experience with enterprise financial, budgeting, and reporting
systems;
- Experience managing a diverse portfolio of funds;
- Experience using data for decision-making;
- Experience in a higher education or public-sector setting;
- Knowledge of Commonwealth of Virginia regulations and George
Mason University policies and procedures related to financial
management, reporting, compliance, fiscal services, purchasing,
travel, human resources, and payroll;
- Knowledge of financial reporting, compliance, and
administrative business processes;
- Process improvement mindset and commitment to achieving
high-quality outcomes;
- Proficiency with George Mason University systems, including
Patriot Web, Banner, Workflow, MicroStrategy, and related
applications;
- Demonstrated teamwork and initiative;
- Ability to work independently and collaboratively in team-based
environments;
- Ability to contribute to long-term planning, strategic
initiatives, and program improvement efforts;
- Ability to use data and analytics to support
decision-making;
- Ability to adapt to evolving responsibilities and changing
priorities; and
- Ability to work effectively across multiple functional
areas.
Instructions to Applicants:
For full consideration, applicants must apply for the
Fiscal
Administrator at
https://jobs.gmu.edu/.
Complete and submit the online application to include three
professional references with contact information, and provide a
cover letter and resume for review.
Posting Open Date: August 24, 2026
For Full Consideration, Apply by: September 7, 2026
Open Until Filled: Yes
Mason Ad Statement
George Mason University is a nationally ranked R1 research
university committed to creating a more just, free, and prosperous
world. With 40,000 enrolled students, George Mason is the largest
and most diverse public research university in Virginia, offering
degree programs at the master's, doctoral, and professional level,
along with certificates and credentials.
George Mason fosters an All Together Different environment for
students, faculty, and staff, driven by our core beliefs. We
believe in inclusivity over exclusivity; we believe in advancing
our mission by being willing to take risks, not avoiding them; and
we believe our best work is possible when we apply our diversity of
origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action
employer, committed to promoting inclusion and equity in its
community. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, disability or
veteran status, or any characteristic protected by law.
Campus Safety Information
Mason’s Annual Security and Fire Safety Report is available at
http://police.gmu.edu/annual-security-report/