"Fiscal Assistant - Law School"

Job Description

The Law School's Fiscal Assistant plays an important role within the administrative structure of the Law School, serving as the primary processing point for all financial transactions originating at the school. Processing expense reports, vouchers, requisitions and more for the faculty, staff and student organizations at the Law School. In addition, this position processes part-time faculty and student employee hires.

This Fiscal Assistant, is one of two fiscal assistants that report to the Assistant Director, Fiscal and Grant Administration. As part of the Law School's finance and administrative team this position plays a role in processing temporary budget transfers, journal entries, and other financial transactions. Additional responsibilities include the completion of monthly reconciliations on various Law School accounts, monitoring gift and endowment accounts and various ad hoc projects for both the Assistant Director and the Associate Dean, Finance & Administration.

Responsibilities

Fiscal Processing Responsibilities (50%)

• Process expense reimbursements, vouchers, requisitions and purchase orders for faculty, staff and student orgs
• Reconcile various gift and endowment accounts on a monthly basi
• Track and reconcile various account reconciliations, such as the faculty research accounts and student organization budgets
• Make office supply purchases and reconcile the school's various P-Cards and Amex card
• Generate and distribute departmental budget reports/ACRs to department heads
• Track & submit deposits to advancement and cash services
• Track and reconcile BC event management invoices
• Initiate and track various journal entries and budget transfers
• Create and update various financial analysis for the Associate Dean, Finance & Admin; such as Special Dean's Accounts, trend reports, etc.
• Monitor the UCC bank statements
• Update the Law School's vendor contract schedule and present on expiring contracts

HR Processing Responsibilities (45%)

• Process the approximately 150 part-time faculty ("PTF") hires
• Verify HR documentation for PTF and student employees
• Process the approximately 210 student employee hires
• Process summer research and other supplemental payments
• Enter and monitor the time for hourly temps and student employees
• Research various HR payment questions

Administrative Responsibilities & Ad Hoc Projects (5%)

• Proctor exams during finals
• Copy, fax and scan various documents
• Provide admin support during various events such as Orientation, Commencement and others
• Order various office supplies as needed
• Assist with the vendor bidding process
• Assist with various facility related projects as needed
• Submit facility work tickets
• Assist in managing the keys for the law school

Hiring Range: $24.12/hr to $30.14/hr. Pay rate commensurate with relevant experience.

Requirements

Experience & Education

• Bachelor's degree in business, accounting or finance
• 2-3 years of experience in a finance or accounting office preferred
• Experience with complex Microsoft Excel functions and formulas

Functional & Technical Competencies

• Exceptional verbal and written communication skills
• Ability to manage multiple projects simultaneously and meet deadlines
• Strong client-service orientation and customer service skills
• Highly organized with attention to detail
• Ability to fully utilize Microsoft Office suite of products and G-Suite
• Experience using PeopleSoft Financials (vouchers, expense reports, researching historical transactions)