Fiscal Assistant, Part-Time (50%)

Department: Fiscal Services

Closing: 10/19/2026 11:59 PM Pacific

Basic Functions

FIRST DATE OF REVIEW IS SCHEDULED FOR OCTOBER 19, 2026

THIS POSITION IS ASSIGNED TO THE CASHIER'S OFFICE

THIS POSITION IS PART-TIME, (12) MONTH, $29,256.00 ANNUALLY

(RANGE 17 OF THE CLASSIFIED SALARY SCHEDULE)

FAIR LABOR STANDARDS ACT (FLSA) POSITION STATUS IS NON-EXEMPT

The hours of this position are Monday through Friday 3:00 PM to 7:00 PM with some possible weekends. Hours of employment are subject to change based on student or departmental needs.

EMPLOYEE BENEFITS- Comprehensive benefit package which includes:
District paid medical, dental and vision insurance for the employee and dependents.
District paid $50,000 life insurance policy for the employee.
Participation in CalPERS, 20 paid holidays, 12 paid sick days and 12 paid vacation days (annual accrual increases per years of service up to a max of 22 days per year).

CARING CAMPUS
Victor Valley College is a Caring Campus institution. We are committed to improving student retention and success through intentional, welcoming practices across our college community. Employees at Victor Valley College foster connection, belonging, and student-centered support from the first point of contact. This includes practicing behaviors such as the 10-foot rule, offering warm referrals, wearing nametags, and maintaining cross-department awareness to ensure students feel seen, supported, and valued. We cultivate a collaborative, culture-focused environment where every manager, faculty and staff member plays an active role in advancing student persistence and completion.

DEFINITION

Under supervision, performs routine clerical and administrative support duties in the preparation, maintenance, and processing of accounts payable, accounts receivable, payroll, expenditures, reimbursements, student accounts, and student aid transactions; posts, balances, adjusts, and maintains accounting and financial records; and performs related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or managerial personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Initially under close supervision, incumbents learn and perform routine accounts receivable, accounts payable and student accounts duties. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Representative Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS

Management reserves the right to make reasonable accommodations so that qualified employees with verified medical conditions can perform the essential functions of the job.

• Performs a variety of routine clerical support duties related to accounts receivable, accounts payable, and student accounts, including balancing, adjusting, and maintaining accounts and financial records according to established policies and procedures.
• Performs a variety of accounts payable duties for the bookstore and Associated Student Body (ASB), including auditing invoices and monitoring open purchase orders to ensure expenditures do not exceed budgeted amounts; orders banking materials for various District accounts.
• Performs various accounting duties to support District accounting functions; collects student fees; reconciles cash and voucher transactions.
• Reviews periodic reports from collections billing service or other systems to correct discrepancies or issues regarding potential losses of accounts; communicates and resolves questions, concerns or issues regarding a variety of financial and related student services transactions, including collection on overdue accounts and compliance with due diligence requirements.
• Performs District deposit transfers from local banks to the County Treasury Office; prepares spreadsheets of monies collected; enters transfer information into a computer; runs transmittal reports and issues checks from clearing accounts; provides audit trail for deposit transfers.
• Distributes income received by the County on the District's behalf to the appropriate District accounts including revenue from taxes, lottery, and State apportionment funds.
• Monitors various account funds, including numerous student club accounts; balances and prepares journal entries; posts cash receipts and cash disbursements into journals and posts to general ledger; makes journal entries to appropriate accounts accurately; adjusts and closes entries for fiscal year end.
• Prepares and maintains a variety of accounting-related records and reports to assure compliance with Education Codes and mandated requirements.
• Reconciles various District, bank statements for checking and money market accounts; verifies funds in accounts; corrects bank errors as needed.
• Answers questions from staff, outside vendors, and financial institutions regarding policies and procedures.
• Works productively and cooperatively with others by demonstrating respect, patience and equitable treatment of all internal and external customers.
• Observes and complies with District and mandated safety rules, regulations, and protocols.
• Performs other related duties as assigned.

Requirements

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by college-level coursework in accounting or a related field.

Experience:

Two (2) years of closely related experience in accounting, preferably in an educational setting.

Licenses and Certifications:

None.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Knowledge and Abilities

QUALIFICATIONS

Knowledge of:

• Operations and services of a comprehensive finance and accounting department.
• Basic general accounting practices and procedures.
• Methods and terminology used in general accounting.
• Methods and techniques of documenting and processing a diverse range of transactions.
• Cash handling procedures.
• Methods and techniques of posting cash receipts and disbursements to the general ledger.
• Methods and techniques of balancing accounting transactions.
• District policies with respect to receiving and processing monetary transactions.
• Methods and techniques of researching and resolving transactional discrepancies.
• Business mathematics.
• Principles and practices of financial record keeping.
• Applicable Federal, State, and local laws, regulatory codes, ordinances relevant to assigned area of responsibility.
• District and mandated safety rules, regulations, and protocols.
• Techniques of providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of sexual orientation.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform detailed accounting and financial clerical work accurately and in a timely manner.
• Interpret, apply, and explain applicable policies and procedures.
• Understand and comply with District financial transaction standards, policies, and procedures.
• Monitor assigned account funds and purchase orders to ensure funds are available and transactions are authorized.
• Make accurate mathematical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, and procedural guidelines.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Demonstrate sensitivity to, and understanding of, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds of community college students.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Application Procedures

VISA
Victor Valley Community College does not sponsor Visas such as H1B Visas.

NEPOTISM POLICY
Victor Valley College is committed to fair hiring practices. We prohibit the employment of relatives or domestic partners as defined by Family code Section 297 et seq., in the same department in accordance with Board Policy 7310.

To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. If a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.

It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.

Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies.

Please note that the information provided on the application must be complete and will be the only information used to determine qualifications for the position. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.

To request a reasonable accommodation due to a disability to assist with completing an application, please contact the Human Resources Department before the listed closing date at (760) 245-4271, extension 2500, or by email at jobs@vvc.edu.

You may check your status at any time by logging into Victor Valley College Online Application Site at https://www.schooljobs.com with your username and password.

Candidates wishing to apply for more than one position must apply for each position separately.

A complete file consists of all of the following:

1. Completed electronically signed Victor Valley College application, which includes Contact Information, Education, Work Experience, References and Supplemental Questions.
2. Copies of college transcripts showing college coursework (If you have transcripts, please attach as other). (If you are using additional experience in lieu of educational requirements, please attach a document stating as such to the transcript attachment type or you will not be able to complete your application) NOTE: Degrees must be from an accredited institution. It is the responsibility of the candidate to include U.S. evaluations of non-U.S. transcripts with their application.

Victor Valley College is an Equal Opportunity Employer. The Board of Trustees is committed to supporting recruitment activities that are intentional, professional development opportunities that are meaningful, and instructional processes that support the goals of equal opportunity, equity, and diversity by providing equal consideration for all qualified candidates including but not limited to federally and state protected class, race, color, national origin, disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics), ancestry, sex/gender (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), gender identity, gender expression, sexual orientation, religion (includes religious dress and grooming practices), age (over 40), marital status, medical condition (genetic characteristics, cancer or a record or history of cancer), military or veteran status, and genetic information.

To apply, please visit https://www.schooljobs.com/careers/vvc/jobs/5496465/fiscal-assistant-part-time-50