Front Desk Reception

Job Summary

We are seeking a welcoming and organized professional to be the first point of contact for our department. In this role, you will manage daily front desk operations, ensuring a positive first impression for all visitors, employees, and callers.

Key Responsibilities:

• Welcome guests and employees to the building in a professional manner and notify the appropriate staff of their arrival.
• Answer, screen, and route incoming phone calls efficiently.
• Address inquiries from visitors and staff, provide general department information, and assist with building navigation.
• Assist with additional clerical tasks such as managing mail, organizing office supplies, and maintaining a clean reception area.
• Prepare and organize conference rooms and classrooms for classes, events and meetings.
• Stock and organize staff and student break rooms.
• Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.
• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
• Assist in planning department activities, and manage meeting calendars.
• Track expenses and inventory, monitor and order supplies, and schedule maintenance repairs.
• Assist with word processing and data entry.
• Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature.
• Complete routine tasks under moderate supervision.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.