"Gift Accounting Specialist"

Job Details

Position Details

Position Information

Requisition Number
S4943P

Home Org Name
Advancement Finance

Division Name
Senior VP, Advancement

Position Title
Gift Accounting Specialist

Job Class Code
OA10

Appointment Status
Full-time

Limited Term
No

Job Summary

Auburn Advancement is excited to begin the search for a Gift Accounting Specialist to join our operations and strategy team! This position is about advancing philanthropic initiatives through comprehensive gift processing and acknowledgments, strengthening donor relationships, and driving ongoing support for Auburn Advancement.

What You’ll Do:

• Process Optimization: Streamline gift processing procedures and automate data uploads to our fundraising system and integrated platforms, enhancing efficiency and accuracy.
• Data Precision: Ensures accurate recording and reporting of donor contributions to Auburn University.
• Data Integrity: Maintain comprehensive and consistent records, regularly auditing data for accuracy and integrity to support reporting and compliance requirements.
• Champion Philanthropy: Directly contribute to fostering donor satisfaction and trust, encouraging ongoing support and philanthropic contributions to Auburn Advancement and Auburn University’s mission and initiatives.

Why You’ll Love It Here:

• Impactful Work: Your efforts will directly contribute to the growth and success of Auburn University and its priorities.
• Collaborative Environment: Join a team of dedicated professionals who are committed to making a difference.
• Purpose Driven Work: Align your passion and fulfillment to your work, where you’re trusted to reach your full potential and achieve your pinnacle career experience.
• Culture by Design: Thrive in a culture that champions respect, accountability, and professional development.

Now is the perfect time to join Auburn Advancement, a dynamic team encompassing Operations and Strategy, Culture and Talent, Engagement, Philanthropy, and Communications. Under the visionary leadership of Senior Vice President Rob Wellbaum – a seasoned and respected advancement professional – our organization is set to revolutionize the future of Advancement.

Essential Functions

• Researches and analyzes relevant documentation and inputs data from the receipt of gifts from donors to Auburn University, Auburn University Foundation, Auburn University Real Estate Foundation, Tigers Unlimited Foundation, and Auburn Alumni Association.
• Accurately determines donor intent and gift purpose in recording gift checks and other giving instruments in donor records systems.
• Processes gifts and pledges in accordance with Auburn University, CASE policies, and IRS regulations.
• Maintains familiarity with policies, processes, and procedures for all types of gift transactions, including but not limited to pledges, cash, matching gifts, payroll gifts, stock, and gifts-in-kind.
• Responds to inquiries from Advancement and donors regarding gifts and pledges.
• Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.
• Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.
• Works closely with staff across Advancement, including finance, IT, and fundraising colleagues, to standardize and streamline the setup, facilitation, and execution of gift agreements, allocation creation, and related entries or coding assignments across systems.
• Ensures the accuracy of data and gift information to provide for the most comprehensive record-keeping possible.
• Maximize the use of CRM database tools and business processes to find efficiencies and expedite data input and ensure gift batches are accurate and reconciled. Accuracy of data and gift information contributes to comprehensive reporting, including industry and university reports (e.g. surveys, year-end compliance, 990s, and financial reporting).
• Applies organizational policies and procedures, particularly as they relate to gift accounting standards.
• Maintains the highest degree of confidentiality.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

• Bachelor’s degree plus 3 years of experience in data management, data analysis, financial support services, business operations, and/or administrative/clerical support.
• OR
• Master’s degree plus 1 years of experience in data management, data analysis, financial support services, business operations, and/or administrative/clerical support.

Posting Detail Information

Salary Range
$46,680 - $65,350

Job Category
Auburn Advancement

City position is located in:
Auburn

State position is located:
AL

Posting Date
12/09/2025

Documents Needed to Apply

• Required Documents:
  1. Resume
  2. Cover Letter