"GME Coordinator"

Job Summary

The Graduate Medical Education (GME) Program Coordinator is responsible for the day to day the administration of the ACGME and non-ACGME fellowship training programs within the department. The Program Coordinator assists the Fellowship Program Directors in ensuring that ACGME accreditation requirements are met within the environment of a successful training program. This position also provides direction, leadership and day to day management including assistance with curriculum, evaluations, recruitment and HR life cycle of fellows. The coordinator will also assist with our summer medical student fellows, observers as well as various activities in Canvas.

Key Job Responsibilities

• Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows
• Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested
• Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
• Assist faculty with resident/fellow internal exams via Canvas, Qualtrics or other platforms
• Assist with coordination of summer Angevine Fellows and outside observers
• Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Serves as resource to advise residents/fellows of program/institutional policies and procedures
• Contributes to the design, development and implementation of curriculum and evaluations. Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules. Maintains accurate records of the curriculum, evaluations, and participation
• Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison. Shadows GME program administrative reviews one-two times per year

Department

School of Medicine and Public Health, Department of Pathology & Laboratory Medicine, Administration

The Department of Pathology and Laboratory Medicine is dedicated to the highest quality patient care, cutting-edge and impactful research, and teaching the next generation of pathologists and scientists. We emphasize a healthy work-life balance and provide a supportive work environment committed to the growth and advancement of our members. Our vibrant clinical department integrates anatomic pathology, laboratory medicine, teaching, and a robust research enterprise, and serves the UW, American Family Children’s, VA, and other Madison hospitals. Our basic science and translational research programs have made fundamental discoveries in cell and stem cell biology, immunology, neuroscience, and infectious disease. Opportunities in education include a T32-funded PhD graduate program, pathology resident and fellowship programs, and both medical school and undergraduate curricula.

Madison, often rated as one of the best places to live in America, is built on an isthmus, surrounded by lakes. The city, campus, green spaces and urban areas are blended to create a place unlike any other.

Compensation

The starting salary for the position is $51,955; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

Required Qualifications

• Superb organizational, communication (written and verbal) and interpersonal skills, ability to multitask, ability to work independently and prioritize effectively in order to meet deadlines
• Able to work collaboratively in a team setting consisting of diverse populations of staff, residents, faculty and other administrative personnel

Preferred Qualifications

• Experience in educational administration in an academic health care setting
• Prior experience in Graduate Medical Education as well as familiarity with ACGME

Education

Bachelor’s Degree preferred; focus in education, health care administration or closely related field preferred

How to Apply

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under . You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.