Graduate & International Student Services Coordinator

Graduate & International Student Services Coordinator

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Graduate & International Student Services Coordinator

Job Category: Administrative (exempt/non-exempt)

Department: College of Eng & Computer Sci Admin

EEO number: 26H231

Position FTE: 100

Salary Band: HR4

Job Summary/Basic Function

This position will be responsible for the coordination and facilitation of all graduate assistantship contracts each semester for all departments within the college and will manage the Optional Practical Training (OPT) process for all international students within the college. This position will also work on special reports assigned by the Dean. Will prepare special correspondence and develop detailed (often complex) reports as assigned by the Dean.

Minimum Qualifications

EDUCATION AND EXPERIENCE REQUIREMENTS

• Education: Bachelor's degree in Business Management, Public Administration, International Relations, Finance, or a related field.
• Experience: 2 years of professional experience in higher education, program coordination, or regulatory compliance.
• Regulatory Knowledge: Ability to interpret and apply complex federal regulations (USCIS/DHS) regarding international student work authorization.
• Technical Proficiency: Advanced skills in MS Office Suite and experience navigating complex databases or Student Information Systems (SIS).
• Soft Skills: Exceptional interpersonal skills and the ability to act as a primary host for formal university events.
• Ethics: Demonstrated ability to handle highly confidential student and personnel records with professional discretion.

Preferred Qualifications

• Experience specifically working with SEVIS or OPT/CPT processing.
• Experience in a Dean's Office or similar academic leadership environment.
• Demonstrated experience in fiscal monitoring and budget reconciliation.

Essential Functions and percent of time

Essential function: Strategic Graduate Assistantship Oversight- 30%

• In collaboration with the Dean and Chairs, establish college-wide policies, eligibility metrics, and process timelines to facilitate the entire graduate assistantship lifecycle from application to agreement completion

Essential function: Federal Immigration & Compliance Coordination (OPT/CPT)- 25%

• Serve as the College's primary subject matter expert for USCIS OPT/CPT programs, providing specialized advisory services to international students and ensuring strict adherence to federal timelines and STEM extension requirements.

Essential function: Collegiate Event Management -25%

• Lead the end-to-end planning, budgeting, and execution of high-profile collegiate ceremonies and honor society events, serving as the primary host and vendor liaison

Essential Functions and percent of time (cont'd)

Essential function: Operational Support & Fiscal Monitoring - 20%

• Provide executive administrative support to the Dean's office and maintain fiscal oversight by monitoring departmental budgets, research expenditures, and travel reporting.

Working Conditions

Regular Office Environment

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

First Consideration Date: 05/06/2026

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/22292