"GRADUATE MEDICAL EDUCATION PROGRAM COORDINATOR - SCHOOL OF PODIATRIC MEDICINE"

Responsible for the day-to-day management and administration of the ACGME residency/fellowship training program. Responsible for coordinating and maintaining the residency/fellowship program accreditation and compliance with Accreditation Council for Graduate Medical Education (ACGME), monitoring the learning and working environment, and serves as an important liaison with residents and fellows, faculty, staff, and the accrediting body and specialty boards.

• Manages and coordinates accreditation site visits, self-studies, and/or special reviews including preparation of all required documentation.
• Prepares program, faculty, and residents/fellows for site visits; arranges rooms, ensures required documents are available for site visitor as requested; and serves as key participant in the site visit.
• Develops and maintains the educational quality of the training program while ensuring compliance with ACGME accreditation standards and other regulatory requirements.
• Functions as a liaison between the program director, residents/fellows, faculty, GME Office, participating sites, and other departments.
• Prepares and submits reports to ACGME, American Board of Medical Specialties (ABMS), American Association of Medical Colleges (AAMC), and other professional organizations as required. Depending on area of assignment may require submitting reports to other accreditation bodies.
• Submits and tracks expenditures of the GME program(s), to include travel expenses, resident educational allowance, recruitment expenses, and program related fees.
• Develops and maintains resident/fellow annual rotation schedules, call schedules, and clinic schedules; ensures schedules are up to date in the resident management suite, and they are communicated to all stakeholders accordingly.
• Analyzes completed evaluations for concerns and shares information with the Clinical Competency Committee (CCC) and Program Director.
• Oversees the Annual Program Evaluation (APE) and prepares a written plan of action with the Program Evaluation Committee (PEC). Monitors the action plan by tracking the progress of each initiative accordingly.
• Participates in the planning and the development of the program budget.
• Plans, coordinates and executes program-wide events such as graduation and resident orientation.
• Reviews and submits appropriate forms for program operations including salaries, stipends, and other operational costs for medical residents and fellows.
• Produces and distributes didactic conference schedule, resident handbooks, and resident schedules on an annual basis.
• Maintains accurate and easily accessible resident/fellow portfolios.
• Reviews annual resident/fellow schedule to verify curriculum requirements are met by training level and accreditation.
• Revises competency-based rotation goals and objectives and distributes to residents/fellows and faculty annually.
• Manages the evaluation mapping to ACGME core competencies; coordinate the distribution, tracking and filling of resident/fellow, faculty, and rotation evaluations.
• Leads program recruitment, a major operation, to include verifying applicant eligibility including program and institutional selection policy, along with national organizations (ie; ECFMG and ACGME) application screening, interviews, documentation and ensures the submission of the rank order list to the National Resident Matching Program (NRMP).
• Ensures resident/fellow compliance with all stakeholder and institutional onboarding requirements, including medical licenses, immunizations, and required trainings.
• Collects and maintains application data and identifies trends in order to assess future or historical trends for program evaluation purposes.
• Participates in the development of strategies regarding faculty development and continuous quality improvement.
• Researches and responds to inquiries and requests for information related to the program from other program/organizations (internal and external stakeholders).
• Keeps abreast of current compliance and regulatory requirements at the various training sites in which their residents/fellows rotate and implements changes as necessary.
• Performs other duties as assigned.