Graduate Program Manager

Job Details

Salary:
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Job Category: Academic Staff

Employment Type: Regular

Job Profile: Graduate Program Manager

Job Summary:

The Graduate Program Manager for Molecular and Environmental Toxicology is responsible for the programmatic and administrative functions of the MET graduate program. This includes assisting the MET Director and MET faculty trainers, recruiting trainees, administering the M.S. and Ph.D. programs, and overseeing the summer undergraduate research program. The MET Graduate Program Manager is also responsible for managing an NIH T32 training grant, which supports graduate and postdoctoral trainees. The Graduate Program Manager plays a key part in promoting success among MET students, including performing student services such as advising.

• This position is full or part-time, 75%-100%
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:
  • Proficiency with technology, such as Microsoft suite (Word, Excel, PowerPoint, etc.), Google Apps, Box, virtual meeting platforms (Zoom, WebEx, and Microsoft Teams), web content management (e.g., WiscWeb) CourseLeaf (i.e., Lumen) and PeopleSoft (i.e., SIS)
  • Excellent written and oral communication skills
  • Excellent organizational skills
  • Ability to multitask and prioritize tasks
  • Ability to work effectively and collaboratively with students, faculty and staff
  • Creative thinking

Key Job Responsibilities:

• Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors. May prepare and/or submit funding proposals
• Prepares, monitors, and reconciles fiscal matters, including budgets, procurements, cost transfers, etc.
• Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes
• Oversees staff and/or graduate program functions
• Develops and manages aspects of MET curricular responsibilities, including organization of syllabi, SIS maintenance, and creation of courses
• Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program
• Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program
• Oversees programming, services, and events to promote professional development and academic success
• Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion

Department:

School of Medicine and Public Health, Molecular and Environmental Toxicology

The Molecular and Environmental Toxicology (MET) Training Program at the University of Wisconsin-Madison comprises over 60 faculty trainers and approximately 30 students in certificate, Master's (MS) or Doctor of Philosophy (Ph.D.) Degree tracks. We also support a community of undergraduate researchers and postdoctoral scholars in cooperation with the School of Medicine and Public Health. The goals are to provide training in toxicology, responsible conduct in research and professional skills.

Compensation:

The starting salary for the position is $65,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Required Qualifications:

• Minimum two years of experience working in higher education administration and/or student services

Preferred Qualifications:

• Experience working with undergraduate or graduate students in admissions, recruitment, advising, or a related function
• Experience managing federal funding mechanisms such as training grants

Education:

Master’s Degree preferred

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under . You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area:
• Cover letter required
• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected