Grant Administrator, Pre-Award, Office of Research

About Cooperative Grants Office

The Cooperative Grants Office (CGO) is a centralized department in the Office of Research primarily responsible for the development, review, and submission of sponsored research proposals.

Job Overview

The Grant Administrator Pre-Award (GA pre-award) is responsible for the development of proposals in compliance with University, funder, and federal requirements. The GA pre-award works closely with the Principal Investigator to develop the proposal submission and with an Authorized Organizational Representative to ensure the timely submission of all required proposal documents.

The start date for this position will be after July 1, 2026.

Essential Functions

• Assist faculty and staff with developing proposals for submission to federal, state, and private grants, contracts, and external funding sources. Advise faculty and staff in the design of sponsored programs, including budget development, document editing and sponsor forms/templates.
• Maintain proposal records in accordance with the department’s policies and processes, support development of proposal documentation templates and instructions, and attend regular meetings to review the status of assigned projects.
• Facilitate coordination across units/colleges for interdisciplinary proposals. Facilitate collaborative work between central offices and the college/unit.
• Ensure compliance with university, federal, state and sponsor requirements.
• Initiate grant proposals in various sponsor portals, enter data directly into portal applications or append required files.
• Dependent on skill level, may be required to function as a University Authorized Organizational Representative to submit proposals on behalf of the university by required deadlines.
• Ability to learn quickly, adapt and grow professionally in order to meet the demands of both simple and complex proposal submissions as well as work with a varied group of faculty and staff within the university.
• Provide feedback and recommendations on business operations to help improve efficiency and effectiveness.
• Build and maintain effective professional relationships with faculty and colleagues in different environments.
• Perform related duties based on departmental needs. This job description can be changed at any time.

Required Education

Bachelor's Degree.
Five (5) years of relevantwork experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

One (1) year grant and/or finance-related experience.

Additional Qualifications Considered

• Pre-award grant administration experience.
• Understanding of SAP, Kuali, Grants.gov, Research.gov/FastLane and other state and federal grant systems.
• Intermediate proficiency in MS Office Skills, e.g., Outlook, Word, and Excel.

Physical Requirements/Work Environment

• Sitting - Continuously
• Repetitive hand motion (such as typing) - Continuously
• Hearing, listening - Continuously
• Talking - Often
• Standing - Seldom
• Walking - Seldom
• Bending - Seldom
• Stooping - Seldom
• Climbing stairs/ladders - Seldom
• Kneeling, squatting - Seldom
• Crouching - Seldom
• Reaching overhead - Seldom
• Lifting - up to 20 pounds - Seldom