"Grant/Contract Manager"

Grant/Contract Manager

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Job Number: 252621

Organization: Atmospheric & Geographic Sciences

Schedule: Work Schedule: Monday - Friday (8 am - 5 pm)

Work Type: Onsite

Salary Range: Targeted salary: $72,500.00 annually, based on education and experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Grant/Contract Manager position will serve as a supervisor position in the College of Atmospheric and Geographic Sciences (AGS) Grant Management Center (GMC) providing professional administrative support and financial grant management to facilitate provisions of services and resolve problems; provide expertise on grant/project terms and conditions; be the liaison to the AGS Deans Office; and be the liaison to key staff in OU's Office of Research Services, Research Financial Services, and other stakeholders.

Primary Duties Include:

• Supervise Grant Management Center Staff (2 full time employees)
• Serve as main point of contact for faculty members, PI's, and departmental staff for sponsored financial and HR requests and actions and direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions and hold biannual meetings with stakeholders
• Provide professional administrative support and financial grant management to facilitate provisions of service and resolve problems
• Provide expertise for all awards with an understanding of both special and regular terms and conditions
• Provide information and clarify policies and procedures per specific grant guidelines and OU directives
• Provide direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions
• Assure compliance to grant terms and conditions of monetary awards
• Monitor expenses for allowability and allocability
• Perform specialized accounting functions including the preparation of reports requiring researching, collecting and analyzing data and information
• Review monthly accounting statements prepared by the GMC team to verify accuracy
• Oversee the annual department budget
• Provides grant/contract management to include budget/fiscal planning and control, day-to-day management of operations, program development and marketing to increase revenues for a large, complex sponsored grant/contract, and revenue generating operations. Responsible for overseeing, planning, and monitoring grant/contract progress and develops and monitors strategic plans.
• Provides direct administrative and fiscal management of the grant or contract. Manages the day-to-day business operations of the grant or contract program. Manages and supervises assigned staff.
• Responsible for fiscal oversight and management to include negotiating service contracts and purchasing of supplies and equipment for operations activities. Responsible for financial planning and monitoring grant/contract progress. Develops and manages the budget. Ensures the fiscal viability and advises college/department leadership on long-range financial planning and development of new initiatives.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelor's degree in Business Administration, Accounting, Finance, Management, or closely related field, AND:

• 60 months experience in business management, administration, accounting, finance, operations management or closely related area and 24 months of the required experience must be directly related to coordinating/managing sponsored grants or contracts

Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's degree for a total of 108 months experience

Skills:

• Effective communication with strong interpersonal and oral, and written communication skills
• Ability to influence colleagues at all levels with tact and diplomacy as well as handle sensitive, confidential information with discretion
• Solution-oriented and able to exercise sound judgment to solve problems within the scope of the position
• Accurate in developing and managing budgets, projecting expenditures, and managing recommended solutions in a fast-paced environment
• Knowledge of Uniform Guidance and cost accounting standards
• Knowledge of pre-award grant submission process and federal application requirements.
• Ability to use Microsoft Office products with intermediate skills in Excel

Advertised Physical Requirements:

• Ability to communicate, including expressing oneself or exchanging information with others
• Ability to engage in repetitive motions, including the movement of the hands, wrists, or fingers

Department Preferences:

• Certified Research Administrator
• Experience with Peoplesoft Financial System
• Two years of grant management experience
• Supervisory experience

Supervision: 1-5 Staff

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Hiring contingent upon a Background Check?: Yes

Job Posting: Dec 9, 2025