"Grants & Contracts Analyst (Health Behavior & Society)"

Job Summary

The Health Behavior and Society Department is seeking a Grants & Contracts Analyst. The Grants & Contracts Analyst will provide dedicated professional-level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity

Will work most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations, and guidelines to the PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD, and NASA. These grants, contracts, and awards may involve detailed budgets, subawards, and special instructions in RFA, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants, and pharmaceutical company clinical trials.

Specific Duties & Responsibilities

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, and adherence to all relevant guidelines.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, which include regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in the designated department/division after the grant number is assigned, including reviewing the award, verifying the award set-up, and ensuring personnel are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills - Developing
• Attention to Detail - Developing
• Grant Closeout Procedures - Developing
• Grant Proposal Preparation - Developing
• Grant Regulations - Developing
• Grants and Contracts Management - Developing
• Oral and Written Communications - Developing
• Record Keeping - Developing
• Regulatory Compliance - Developing
• Relationship Management - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Additional Details

Classified Title: Grants & Contracts Analyst
Job Posting Title (Working Title): Grants & Contracts Analyst (Health Behavior & Society)
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 9:00am - 5:00pm
FLSA Status: Exempt
Location: Hybrid/School of Public Health
Department name: HBS-Research Projects
Personnel area: School of Public Health