Grants Administrator

Job Description

Nevada State University invites applications for the position of Grants Administrator. The Grants Administrator will be responsible for providing sponsored program administration, assisting with proposal development, reviewing contractual agreements, preparing required financial reporting, coordinating and preparing project closeout activities, consulting on allowable expenditures and interacting with faculty, staff, and senior officials at sponsoring agencies and collaborating institutions. This position knows and articulates policies and procedures of the university and sponsoring agencies.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Assist with grant proposal development to ensure complete proposals are submitted in an accurate and timely manner.
• Work collaboratively with faculty and staff to develop timelines for activities related to the proposal.
• Understand and interpret complex proposal requirements for state, federal, and private agencies and be able to prioritize and manage updates from sponsors.
• Assist with budget development in alignment with university and sponsor policies and federal cost principles.
• Review proposals for completeness, accuracy, and compliance with campus policies and external regulations.
• Prepare required forms and enter proposals in various grant online systems.
• Create awards and grants in Workday ERP.
• Monitor financial activity on grants.
• Manage, prepare, and submit sponsor billings.
• Prepare, submit, and manage effort certifications.
• Coordinate close-out of awards/grants.
• Provide support on special projects and report requirements.
• Develop, update, and disseminate policies and procedures.
• Provide award/grant training to affected personnel.
• Participate in professional development activities.
• Prepare and submit Research and Federal Expense reports.
• Other grant related duties as required.

Required Qualifications:

• Bachelor's degree in accounting, business, or relevant field from a regionally accredited institution.
• At least two (2) years of related professional experience in finance, accounting, budget, grants, and/or contracts administration.
• Knowledge of Federal grant regulations and generally accepted accounting principles.
• High level of proficiency in Microsoft Office applications (Excel, Word, and PowerPoint).
• Excellent communication skills (oral and written) and ability to speak effectively to a variety of stakeholders from all different backgrounds; ability to explain complex policies and procedures clearly, effectively, and efficiently.
• Ability to work independently and contribute to a team environment while effectively managing multiple priorities and deadlines.
• Ability to exercise diplomacy and handle confidential matters appropriately.
• Strong organizational, problem solving, and project management skills.
• Knowledge of Federal Audit or Inspector General processes.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Preferred Qualifications:

• Master's degree.
• Prior experience of two (2) or more years working in a Sponsored Projects/Programs/Grants Office in an educational setting.
• One or more professional certifications: Certified Research Administrator (CRA), Certified Pre-Award.Research Administrator (CPRA), Certified Financial Research Administrator (CFRA), or Certified Grants Management Specialist.
• Proficient with Workday or other ERP systems common to higher education.
• Experience with federal grant systems such as eRA Commons, ASSIST, Grants.gov, Research.gov, and HRSA EHBs.
• Demonstrated experience in managing budgets.

Salary & Benefits

Budgeted salary for this position is $61,553. Nevada State University offers excellent benefits, including 19.25% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review of applications to begin on Thursday, April 23, 2026. Qualified individuals are encouraged to apply by April 22 for full consideration.

Required Attachment(s)

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references (you will be notified before references are contacted).