Grants Accountant

Grants Accountant

Wright State University

Faculty Rank or Job Title: Grants Accountant

Job Category: Administrative (exempt/non-exempt)

Department: Research & Sponsored Programs

EEO number: 26P202

Position FTE: 100%

Salary Band: UC S04

Job Summary/Basic Function

This position is responsible for the post-award administration and financial management of externally funded grants and contracts at Wright State University, including developing and maintaining relationships with Principal Investigators (PI) to support project success. Responsibilities include award setup, financial monitoring, compliance, cash management, sponsor billing, financial reporting, and auditing support.

Minimum Qualifications

• Bachelor's degree in accounting, Finance, or a closely related field with a minimum of one year of relevant work experience in accounting or finance; OR a bachelor's degree with 5+ years of accounting/finance work experience; OR associate's degree and 7 years of accounting/finance experience; OR 10 or more years accounting/finance experience in lieu of degree.

Preferred Qualifications

• Demonstrated experience with fund accounting and/or fiscal reporting for extramurally funded projects (e.g., foundation or government) in an academic environment. Knowledge of federal, state and private regulations, policies, and procedures governing the administration of grants, contracts, and cooperative agreements. Demonstrated experience interpreting and applying policies from multiple levels of authority, including federal, state, and institutional regulations. Experience with grants management and post-award administration in a government, non-profit, and/or academic setting. Experience using systems such as Grants.gov, NIH eRA Commons/ASSIST, NSF Research.gov, NSPIRES, Grants Solutions, Huron Click, InfoEd, and/or Cayuse.
• Ability to communicate effectively, both orally and in writing; ability to work effectively with a wide range of constituencies in a diverse community. Demonstrated ability to perform complex tasks and to prioritize multiple projects and analyze data to formulate conclusions. Proven analytical and critical thinking skills, a strong understanding of accounting functions in Excel, and familiarity with Excel's analysis tools. Ability to function in a high stress environment in order to meet deadlines.
• Experience with SCT Banner and Cayuse.

Essential Functions and percent of time

• 20%: Establishes new grant accounts after reviewing award agreements which includes terms, conditions, fiscal requirements, cost-share requirements, and reimbursement procedures. Prepares internal working papers and sets up tracking systems for each new award within the designated portfolio.
• 20%: Works closely with project directors to monitor budgets, expenses, revisions, and no-cost extensions. Monitors restricted funds, project budgets and related subcontracts as assigned. Ensures costs applied to sponsored projects are allowable, allocable, reasonable, and consistent with university, state and sponsor policies. Advises PI and department staff regarding OMB Uniform Guidance (2 CFR 200) and other pertinent university, federal and state regulations, providing guidance, advisory support, and facilitate compliance. Interprets and monitors terms of agreements from awarding agencies for the designated portfolio.
• 20%: Prepares and submits annual, ongoing, and final fiscal reports for various federal, state, and private sponsors, including Federal Cash Transaction Reports. Reviews, corrects, authorizes and processes university paperwork. Prepares ad hoc reports and analyses as necessary.
• 20%: Invoices sponsors and processes checks. Reconciles payroll and accounts receivables, monitors restricted budget categories, corrects accounting errors, and reviews F&A amounts when invoicing to ensure accurate invoicing. Analyzes financial reports for adherence to policies and procedures and makes recommendations for corrective action(s). Analyzes accounts receivable to ensure that cost deposits are recorded correctly, and monitors collection of delinquent accounts.
• 15%: Assists in the timely closure of restricted funds, which includes the removal of all outstanding obligations, final reconciliation or revenue and expenses, disposition of positive balances or overdrafts, and preparation of final fiscal reports. Prepares the necessary accounting entries for end-of-project closure and coordinates with PI and department staff on proper methods of processing grant-related transactions.
• 5%: Assists Director of Post Award with internal and external audits.

Working Conditions

Standard office environment.

First Consideration Date: 04/17/2026

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/22188