"Grants Administrator"

Rutgers, the State University of New Jersey, is seeking a Grants Administrator for the Psychiatry Department within New Jersey Medical School.

Under the direction of the Program Manager and Department Administrator, is responsible for the day-to-day operations of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Department of Psychiatry, including Northern NJ MAT Center of Excellence. Ensures that both pre- and post- award activities comply with Federal, State University, and Sponsor requirements. Acting as a liaison with other University departments. Extensive experience with research and sponsored programs administration, ideally in an academic environment and program income revenue streams.

Among the key duties of the position are the following:

• Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
• Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures.
• Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards.
• Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
• Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
• Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.

Minimum Education and Experience:

Bachelor's degree in business administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment. Equivalent education, experience and/or training may be substituted for the education requirement.

Physical Demands and Work Environment:

PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs. No special vision requirements.

WORK ENVIRONMENT: Clinical Office