Grants & Contracts Specialist

Job Description Summary

The Grants & Contracts Specialist manages the full lifecycle of external funding—from initial proposal preparation to final closeout. You will serve as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements (e.g., Uniform Guidance), and federal/state laws.

Key Responsibilities

Post-Award & Compliance

• Award Setup: Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system.
• Monitoring: Track expenditures to ensure funds are spent according to the approved budget and timeline.
• Sub-award Management: Oversee any pass-through funding to partners, ensuring they are also in compliance.

Reporting & Closeout

• Financial Reporting: Prepare and submit periodic financial reports to funders.
• Audit Readiness: Maintain impeccable records for annual audits or donor-specific site visits.
• Closeout: Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

Minimum Qualifications

• Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration.

Preferred Qualifications

• Bachelor's degree AND Non-Profit or Higher Education experience.

Required Knowledge, Skills, & Abilities

• Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (NetSuite, Workday, etc.).
• Extreme attention to detail.
• Ability to explain complex federal regulations to non-finance staff.