"Grants Coordinator A/B (Department of Pathology and Laboratory Medicine)"

Job Description Summary

This role assists with the preparation, review and submission of sponsored program programs through the internal review process for submission to the sponsor, assuring compliance with the department, school and university guidelines. Activities include, preparing pre-award budget/justifications, provide guidance on policies and procedures related to sponsored programs and resolution of related issues with the investigators. The individual will also act as a liaison between the faculty, administrative staff and various internal and external contacts. Prepare reports for review by the grants management team and monitor grant expenditures for allowability with funding policies.

Job Responsibilities

• Pre-award grant support to senior team with the preparation of research proposals to sponsors. Assist with the preparation of budgets and budget justifications. Gather required documents for submission according to funding sponsor guidelines. Review application for completeness
• Create, manage and track subcontracts. Reconcile subcontracts to ensure consistent spending and notify subcontract recipients of important due dates. Track outstanding accounts receivable and process for payment in a timely fashion
• Maintain an organized filing system for departmental accounts, research projects and HR files. Print and distribute monthly fund summary reports to faculty and managers.
• Post-award grant support to senior team.
• Other duties and responsibilities as assigned

Grants Coordinator A

Under the general direction of the Pathology & Lab Medicine ADRO, this position is responsible for supporting the Pathology Research Business Office in pre- and post-award grant management including proposal development, budget development, and related activities for a diverse sponsor portfolio. Will prepare and process revised budgets, new budget journals, reallocation journals, budget reduction journals, Concur and Procard transactions as well as cost transfers. Will assist with other grant reporting and closeout, including reporting on discretionary and endowment funds. Will act as a liaison with the School of Medicine administration and Research Services. Reports to the Pathology & Lab Medicine ADRO and has a dotted reporting line to the SOM Office of Research Support Services.

Grants Coordinator B

In addition to the duties above, the Grants Coordinator B will have a higher level of related experience and will work independently with an increased portfolio.

Position contingent upon funding*

Qualifications

• Grants Coordinator A - Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Grants Coordinator B - Bachelor of Science and 2 to 3 years of experience or an equivalent combination of education and experience is required.

Job Location

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$49,500.00 - $59,000.00 Annual Rate

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Medical-School-John-Morgan-Bldg/Grants-Coordinator-A-B--Department-of-Pathology-and-Laboratory-Medicine-_JR00105665