Details
Posted: 10-Aug-26
Location: Princeton, New Jersey
Type: Full-time
Categories: Other Staff/Administrative
Internal Number: 286351024
Job Type
Full-Time
Overview
Would you like to join an academic department at the forefront of computing? Our faculty are leading research efforts in artificial intelligence, machine learning, natural language processing, and computer vision. Their research is shaping the future of computing technology that will impact many aspects of society. Does this sound exciting to you? Would you like to join this effort and support their research? If so, read on!
What You'll Do
The Grants Manager in the Department of Computer Science assists a cohort of faculty members in identifying and applying for grants and in managing their funding portfolios. You'll be working alongside two other grants managers. The department is home to 75 faculty members working across 13 research areas. The Grants Manager is involved with all aspects of pre- and post-award tasks, including:
- Monitoring their assigned faculty members' funding portfolios, including cost-sharing accounts, and preparing budget forecasts at least three times a year.
- Developing plans to meet funding challenges, reconciling project accounts, reviewing and submitting all proposals in Electronic Research Administration (ERA), assisting Sponsored Research Accounting (SRA) with internal audits, & maintaining a detailed working knowledge of changes in systems, the grant application process, accounting processes, and compliance.
- The Grants Manager works directly and independently with the Department Managers, the Department Chair, Princeton University Grants Managers, other outside institutional financial administrators as well as government and non-government sponsor personnel.
- The Grants Manager serves as a resource for faculty, students, and staff on policy and procedural questions related to grants management and financial controls.
- This position must possess a firm understanding of academic research, government funding agency practices, compliance, and university and departmental policies.
- The Grants Manager is also responsible for organizing, submitting, and updating non-funded agreements and data-sharing agreements through the ERA system.
Responsibilities
- Advise faculty and provide projections with actual updates to determine overall funding as well as appropriate spending of individual grants. This includes updates on grant closings, projections, grant extensions, rebudgets, support for students and post-docs, etc.
- Advise faculty on hiring post-docs and admitting graduate students and sustainability over the course of years based on current and pending funds.
- Pre-award Grant Administration: Prepare budgets and submit through ERA based on discussion with faculty and requirements of sponsor/program announcement.
- Assemble and review all required proposal documents.
- Submit proposal documents through ERA and appropriate sponsor systems (Grants.gov, Fastlane and Workspace, Proposal Central) or directly to funding agency/foundation by deadline.
- Verify Responsible Conduct of Research (RCR) and E-verify is completed for those charged to sponsored research, which is required by Princeton and multiple federal agencies. Ensure Foreign Influence policy is followed.
- Communicate allocation plans to department administrators (as appropriate).
- Assist faculty with effort certification and ensure timely submission.
- Coordinate collaborative projects and sub-awards.
- Assist faculty as needed in collecting information and submitting reporting, as required by award.
- Prepare and submit cost transfer documentation when needed.
- Manage the closeout of awards.
- Process journal entries.
- Manage and maintain summer salary effort for faculty.
- Approve invoices, purchase orders, travel vouchers, reimbursements and credit card activities on all sponsored projects.
- Analyze and ensure spending and justifications are in compliance with regulations and policies.
- Work closely with the Office of Research and Project Administration (ORPA) on no-cost extensions, new awards, prior approvals, non-funded agreements, subcontracts, and consultant agreements.
- Work with SRA on invoicing and monthly reporting to ensure university and sponsored research regulations are followed.
- Communicate changes to the faculty.
- Work solely and directly with SRA and both internal and external auditors regarding audits and providing adequate justifications for costs selected during the audit process.
- Work with the Department Chair, Managers, Graduate and Undergraduate Administrators as well as faculty in the department on a variety of topics and tasks.
- Communicate with outside institutional, industrial and governmental grants managers, administrators and faculty as a professional representative of Princeton, regarding proposal submissions, budgets, spend plans as well as incremental funding and reporting. This includes major corporations (Chan Zuckerberg, Prospecta Labs, Facebook, Intel, Simons Foundation and Sloan), major institutions including but not limited to UCLA, MIT, Carnegie Mellon, Emory University, Columbia, UPENN, Duke, Harvard, UMich, University of North Carolina, and USC as well as governmental agencies (NSF, NIH DoD, DARPA, LBL).
- Create and maintain Sponsored Project files, including record retention as required by Princeton and Federal and non-Federal sponsors.
- Assist students and post-docs with Concur reimbursements, and reconcile departmental credit cards.
- Attend training classes when available to maintain in-depth working knowledge of grants administration.
- Work closely with current Grants Managers, this Grants Manager will effectively provide departmental support during the other Grant Managers' absences (and possibly under a heavy workload).
- Attend training on university policy, federal agency rules and compliance.
Qualifications
Essential Skills/Qualifications:
- Bachelor's degree and/ or 5+ years of grants management experience
- Knowledge of federal agency grant proposal submission guidelines and portals
- Competency with grant accounting
- Excellent analytical, communication and organizational skills
- Accuracy and attention to detail
- Flexibility and ability to work in a team environment
- Able to multi-task and switch tasks seamlessly
- Ability to work with a variety of people including faculty, administrators, staff, students as well as outside individuals with a high level of tact, professionalism and confidentiality as a representative of Princeton University.
- Important: This position requires in person work on campus in Princeton, NJ at least 3 days/week.
Preferred Skills/Qualifications:
- Must be able to work under pressure to coordinate and meet deadlines for multiple proposal submissions with acute accuracy.
- Administer tasks consistently and efficiently.
- Ability to triage and problem solve.
- Possess knowledge and resources to promote a productive outcome in a variety of tasks and responsibilities.
- Experience and fluency in Microsoft Office applications.
- Professional disposition and aptitude.
Why Join Computer Science?
- Princeton benefits — check them out here
- Join a dynamic department at the forefront of computing
- Work with a team of motivated professionals dedicated to supporting faculty and students
- Support faculty working on cutting-edge research in the field of computing
Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.
If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.
The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.
Standard Weekly Hours: 36.25
Eligible for Overtime: No
Benefits Eligible: Yes
Probationary Period: 180 days
Essential Services Personnel (see policy for detail): No
Physical Capacity Exam Required: No
Valid Drivers License Required: No
Experience Level: Mid-Senior Level
Salary Range: $100,000 to $110,000
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.