Job Details
Job Title: Grants Officer Open Level (Multiple Vacancies)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62884
Department: Sponsored Research Administration | Pre-Award
Responsibilities
Grants Officer I
- This entry-level position will advise and assist faculty and staff in pre-award and post-award non-financial sponsored research, instruction, and public service activities, including proposal preparation, review, submission, and tracking of sponsored research, instruction, and public service activities from public sources.
- Negotiate basic agreements by serving as the primary liaison with funding/sponsoring agencies.
- Review sub-recipient documents and determine contract/vendor relationships. Accept awards and coordinate post-award non-financial activities.
- Maintain regular contact with principal investigators, deans, chairs, departmental administrators, and funding agency officials regarding interpretation and application, and procedures.
Grants Officer II
- This intermediate-level position will advise and assist faculty and staff in pre-award and post-award nonfinancial sponsored research, instruction, and public service activities, including, but not limited to, proposal preparation, review, submission, and tracking of sponsored research, instruction, and public service activities from public sources.
- Negotiate basic and complex agreements by serving as the primary liaison with funding/sponsoring agencies.
- Review sub-recipient documents. Accept awards and coordinate post-award non-financial activities.
- Maintain regular contact with principal investigators, deans, chairs, departmental administrators, and funding agency officials regarding interpretation, application, and procedures.
Grants Officer III
- This advanced-level position will advise and assist faculty and staff in pre-award and post-award non-financial sponsored research, instruction, and public service activities, including, but not limited to, proposal preparation, review, submission, and tracking of sponsored research, instruction, and public service activities from public sources.
- Negotiate basic and complex agreements by serving as the primary liaison with funding/sponsoring agencies.
- Review sub-recipient documents. Accept awards and coordinate post award non-financial activities.
- Maintain regular contact with principal investigators, deans, chairs, departmental administrators, and funding agency officials regarding interpretation, application, and procedures.
- Mentor staff. Have a limited delegation of signature authority for the Vice President for Research.
Qualifications
Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)
- Level I - Bachelor’s degree and 2 years’ experience or a combination of post high school education and experience equal to 6 years.
- Level II - Bachelor’s degree and 3 years’ experience or a combination of post high school education and experience equal to 7 years.
- Level III - Bachelor’s degree and 4 years’ experience or a combination of post high school education and experience equal to 8 years plus CRA certification.
These positions require successful completion of the eSPEAR certification series within the first six months from the start date.
Preferred Qualifications
- Experience and the ability to communicate effectively verbally and in writing.
- Ability to comprehend and interpret state, federal, and sponsoring agencies' rules, regulations, policies, and laws regarding sponsored research.
- Ability to work effectively in a fast-paced, changing environment and to interact with people at all levels diplomatically, tactfully, and professionally.
- Preferred experience with contract review and negotiations (e.g., FAR clauses, federal contracting, SBIRs, and STTRs).
Helpful
Who is the ideal candidate for this position?
You will be known as the go-to person for a specific department range within SRA. You have a good rapport with others and can work closely with department representatives, faculty members, and colleagues in SRA via telephone, Zoom/Teams, and e-mail. You will also work directly with grants/contracts/administrative officers at a sponsor (e.g., FL Department of Health, National Science Foundation), which likewise requires diplomacy, tact, and good communication skills for resolving issues and negotiating. You are detail-oriented and analytical, as well as a good multitasker and problem solver. You enjoy learning something new every day. You are both a team player and an independent worker.
What is a typical day in this position?
Every day can be different. One day, you may be submitting several proposals and setting up award time extensions while, the next day, you could be reviewing and negotiating contracts, reviewing a budget and budget justification for an upcoming proposal, and reaching out to a faculty member about their upcoming amendment for time and money. You will attend team meetings regularly and a full staff meeting monthly. If you enjoy working in a medium-sized department, which is a collegial professional and has you learning something new all of the time, you'll be happy in SRA. There are many training opportunities that can be attended virtually and in person.
What can I expect in the first 60 – 90 days?
In the first few weeks, you will meet your team and the entire SRA staff. Our IT team will make sure you are up and running usually by the end of your first day. Then, you will be able to get acquainted with our website and our policies and procedures. You will be shadowing and working closely with team members, completing the eSPEAR Certificate Series online training, and starting to work on certain tasks independently. At the 6-month mark, you will notice that you've learned much and are comfortable in your position. Our staff is always available to answer any questions you may have while learning your new position.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
A cover letter must be provided to be considered for this position.
Considerations
- This is an A&P position.
- This position requires successful completion of a criminal history background check.
- This position is based in Tallahassee and is eligible for a hybrid work schedule.
- The schedule is Monday-Friday 8:00 AM-5:00 PM.
- This position is being advertised as open until filled. Applications will be reviewed as received.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Organization
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.
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