"HBSSW Head of School and Applied Gerontology Assistant"

Job Details

Hbssw Head Of School And Applied Gerontology Assistant
Milwaukee, WI
Full Time
JR10007116

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Position Title:
HBSSW Head of School and Applied Gerontology Assistant

Job Category:
University Staff

Employment Type:
Regular

Job Profile:
Administrative Assistant II

Job Duties:

This position provides administrative assistance to the Head of School, HBSSW, and the Endowed Chair and staff of the Office of Applied Gerontology. The individual occupying this position has a broad range of responsibilities for organizing and managing support services related to the Head of School's and Applied Gerontology Offices' multiple research, education, and outreach projects. These services include management of physical and electronic files, preparation of purchasing forms, tracking expenses and preparing budget reports, and outreach projects. This is a 100% university staff-ongoing position, reporting to the Endowed Chair and the HBSSW Head of School. Hours, approximately 40 per week, will be determined with the supervisor and incumbent based on the needs of the office. This is an in-office position.

Duties and Key Job Responsibilities

• 40% Office Management
  • Creates and maintains business related office files and office organization.
  • Assists in researching information about policies, procedures, and status of requests as needed.
  • Assists with communications with external partner organizations.
  • Serves as a contact person for inter-campus relations, including managing contracts with UWM Telecommunications, Physical Plant, Printing Services and Mail Services.
  • Maintains equipment inventory.
  • Schedules meetings and proactively manages a dynamic meeting schedule on a daily basis.
  • Supervises work study and other students.
• 15% Event Planning
  • Creates projected budgets for events and purchases event materials in accordance with UWM purchasing policies.
• 15% Outreach and Marketing
  • Maintains office contact lists and creates outreach emails to students, staff, and community members regarding events and scholarship opportunities.
• 10% Budgets, Accounting, and Purchasing
  • Makes all office purchases in compliance with UWM purchasing policies.
  • Completes and tracks all expense related forms.
  • Works with HBSSW accountants to transfer expenditures and internal requisitions to correct funding sources.
• 10% Travel Arrangements and Expenses
  • Processes and tracks travel expense reports, absence and travel forms, and related needs.
• 10% Miscellaneous
  • Troubleshoots repair on malfunctioning office equipment for faculty and staff.
  • Assists with logistics for training programs.
  • Other duties as assigned.

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department:

Accredited by the CSWE, the Social Work Department is housed in the Helen Bader School of Social Welfare (HBSSW) in the College of Community Engagement and Professions. The Department confers BSW and MSW degrees, and with the Department of Criminal Justice and Criminology, jointly offers a PhD degree in Social Welfare. The doctoral program prepares students for leadership roles such as university faculty, program evaluators, and policy analysts. The MSW program, which offers both online and in-person curricular options, emphasizes generalist practice. In addition, students can complete accredited programming in substance abuse counseling and school social work along with interdisciplinary certificates in trauma-informed care, applied gerontology, and nonprofit management. MSW students can also earn coordinated degrees with various programs such as criminal justice and criminology (CJC).

Compensation:

The target hiring range is $24.00-$26.00/hour. Final salary offer will be determined based on qualifications and experience.

Required Qualifications:

• Associate's degree (or higher) or equivalent work experience in social work, sociology, gerontology, administration or related field.
• Minimum of one year of administrative support experience supporting a leader/administrator

Preferred Qualifications:

• Demonstrated ability to manage multiple projects.
• Experience interacting and working with students in a higher education setting.
• Evidence of strong communication and customer service skills.
• Experience working with social service or health agencies, foundations, and other community organizations
• Proficiency using Microsoft Office Suite products such as Word and Excel.
• Experience with WISER, PAWS, and Workday, or a willingness to learn.
• Knowledge of WordPress, Emma Email Marketing, and social media, or a willingness to learn.
• Experience working in a university/higher education setting in an administrative support role.

How to Apply:

Interested applicants are required to apply online a provide a cover letter and detailed resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.

Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from a cover letter and resume/CV will not be considered.

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.

Apply electronically by the application deadline date of January 5, 2026. Questions about this position should be directed to Jackson Prowse at prowse@uwm.edu.

Additional Information:

This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

To apply, visit https://wisconsin.wd1.myworkdayjobs.com/en-US/UW_Milwaukee/job/Milwaukee-WI/HBSSW-Head-of-School-and-Applied-Gerontology-Assistant_JR10007116.