"Temporary Executive Administrative Coordinator"

University of California Irvine

Req ID: 123149

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Your Role on the Team

Duties include, but are not limited to:

• Provide comprehensive executive administrative support, including managing complex calendars, coordinating high-level meetings/events, handling travel, purchasing, reimbursements, and monitoring office-wide inboxes.
• Independently manage small- to medium-scale administrative and analytical projects, prepare briefing materials, talking points, reports, and confidential documents for executive leadership.
• Coordinate logistics for meetings, conferences, and special events, including facilities, vendors, caterers, and onsite support; manage conference room calendars and reservations.
• Serve as a trusted liaison to faculty, staff, donors, invited guests, and university VIPs, handling sensitive communications with discretion and diplomacy; act as backup to the Vice Chancellor's Executive Assistant as needed.

What It Takes to be Successful

Required:

• Demonstrated experience providing high-level administrative or executive support in a complex organization, handling confidential and sensitive matters with discretion.
• Strong organizational and multitasking skills with the ability to independently prioritize competing demands and meet tight deadlines.
• Proven ability to draft, edit, and prepare professional documents, reports, presentations, and briefing materials.
• Excellent interpersonal and communication skills, with the ability to work effectively with senior leadership and external stakeholders.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience supporting executive leadership in higher education, healthcare, or similarly complex institutional environments.
• Comfort working with donors, high-profile guests, and VIPs in formal and high-visibility settings.
• Experience coordinating events, committees, or cross-functional initiatives, including analytical or policy-related projects.
• Familiarity with developing efficient administrative systems for tracking initiatives, communications, and assignments.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

$31.47/hour - $37.38/hour

TEMPORARY EMPLOYMENT

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. ... Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates.