HIV Program Administrator

Job Details

Salary:
***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***

Job Category:Academic Staff

Employment Type:Regular

Job Profile:Research Program Coordinator

Job Summary:

The University of Wisconsin, School of Medicine and Public Health, Department of Medicine, Division of Infectious Disease is recruiting an HIV Program Administrator to perform a wide range of administrative, financial, and program development and monitoring duties for The HIV Care and Prevention Program.

The HIV Program is a highly dynamic clinical and support services program with an annual budget of over $7 million. The program receives federal and state grant funding to ensure access to HIV prevention and treatment services. The program has a significant 340B Drug Pricing Program that provides grant program income to support program objectives. The Program Administrator is responsible for a wide range of administrative, financial, and program development and monitoring duties. The incumbent is part of an administrative team led by the Administrative Manager and will work closely with the Administrative Manager, two other Program Administrators, and other program and clinical staff. The Program Administrator will work closely with the Administrative Manager on program development, implementation, and evaluation, compliance with grant and 340B program requirements, and pre- and post-award grant and financial management. Developing an understanding of the HIV care and prevention services provided is necessary to ensure grant and program requirements are met. This position will also require working knowledge of, or willingness to learn, applicable University of Wisconsin-Madison and UW Health policies and procedures, as well as applicable state and federal regulations and guidelines. This position requires the ability to manage multiple projects simultaneously while meeting deadlines.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• Coordinates the daily activities and contracts related to one or more research program(s)
• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information
• Plans, develops, and implements processes and protocols to support research aims
• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
• Monitors program budget(s) and approves unit expenditures
• Develops policies, procedures, and institutional agreements on behalf of the program

Department:

School of Medicine and Public Health, Department of Medicine, Division of Infectious Disease, HIV Care & Prevention Program

Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

The Division of Infectious Disease are national experts in infectious disease clinical care and leadership. We lead comprehensive education, research and clinical programs in partnership with the School of Medicine and Public Health and UW Health.

Compensation:

The starting salary for the position is $65,449; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Required Qualifications:

• Aptitude for working with and understanding financial and other data
• Strong organizations skills
• Problem-solving skills
• Ability to work independently and as part of a team
• Self-directed and goal oriented
• Excellent communication skills

Preferred Qualifications:

• Intermediate skill level in Microsoft Excel
• Experience with University of Wisconsin systems such as Workday, RAMP, and Concur

Education:

Bachelor’s degree preferred.

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under . You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:

• Cover letter
• Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected