Position Summary:
The Office Manager supports the business operations of the Student Housing Department and the on-campus community. This role oversees front office operations, manages departmental expenses and budgets, and provides administrative support for housing assignments and communications to ensure efficient and effective service delivery.
The ideal candidate is a highly organized, adaptable professional who can manage multiple priorities and work independently. This position requires strong administrative experience, attention to detail, and the ability to support a diverse campus community with professionalism and flexibility.
Job Description:
Essential Functions and Responsibilities:
The Office Manager supports the business operations of the Student Housing Department and the on-campus community. This role oversees front office operations, manages departmental expenses and budgets, and provides administrative support for housing assignments and communications to ensure efficient and effective service delivery.
The ideal candidate is a highly organized, adaptable professional who can manage multiple priorities and work independently. This position requires strong administrative experience, attention to detail, and the ability to support a diverse campus community with professionalism and flexibility.
Job Description:
Essential Functions and Responsibilities:
- Provides budget support to the Housing staff
- Manage department P-cards, including reconciliation and documentation
- Coordinate recurring meetings with groups
- Update Housing website with staff information, key dates, and Housing policies
- Maintains the Housing organizational chart
- Records meeting minutes
- Maintains the Housing department staff directory
- Supports the hiring and onboarding process for new Housing hires
- Manages and audits the Housing employee files in compliance with FERPA, college policy, and confidentiality and retention requirements.
- Provides effective communication to students, families, and prospective residents and redirects calls as necessary
- Assists Director of Housing in producing next fiscal year annual budget projections
- Manages key inventory and distribution
- Communicates major changes and announcements to Housing staff and residents
- Collaborate with college partners to verify student academic status.
- Communicate with Financial Aid to receive updated lists regarding students with financial holds.
- Communicate with the Office of Community Standards regarding student conduct status as it relates to Housing.
- Monitor the student housing exemption list
- Education: Associate's Degree in related field
- Specialized knowledge: Accounting, business practices, training content development, budget analysis and tracking
- Proficiency with Microsoft Office suite or equivalent
- Strong customer service skills
- Strong written and verbal communication skills
- Ability to meet deadlines, work with minimal supervision
- Ability to manage and maintain confidential information
- 3 years or more of related work experience
- Bachelor's degree in related field from an accredited institution
- Previous administrative experience in higher education, student housing, or student services
- Experience with StarRez, Workday, Maxient, or comparable systems
- Experience supporting hiring, onboarding, or HR processes
- Experience supervising or coordinating student employees
- Experience with P-Card reconciliation, purchase orders, or check requests in a higher education or government setting
- 6 years or more of related work experience
- Reports to the Director of Housing and Conduct
- This position may supervise part-time employees
The work environment characteristics described here are representative of those that an employee can expect while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
- Ability to work in a shared office environment or remotely
- Ability to sit at a computer terminal for an extended period of time.
- Ability to take meeting notes/minutes of meetings in person and virtually
- Ability to complete tasks autonomously with little supervision or oversight
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting is required
Less than 5% travel is expected for this position
FLSA Status/ Position Type/Expected Hours of Work/ and Salary Range:
- Exempt
- Full Time (FTE 1.0)
- Permanent
- 12 Month Position
- Typical work hours are Monday through Friday, 8:00am-5:00pm, occasional nights and weekend work
The s alary range is $54,000 to $60,000, plus a comprehensive benefits package.
Application Process
A complete application packet includes:
- Cover letter addressing interest and qualifications for the position
- Resume
- Names and contact information for three current, professional references
The successful candidate will be required to submit official transcripts
and pass a background check.
About Fort Lewis College:
On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado’s premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC’s academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango
Notice to Prospective Employees:
The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
- Fort Lewis College's alcohol and other drug policy
- Sexual assault policy
- Campus security policies
- Campus/community resources
- The Colorado Riot Offense Statute restriction on
enrollment
- Where to find registered sex offender information
- Crime statistics for the previous three calendar years
- Reporting crimes
By going to the internet website at: www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request. You can reach them at (970) 247-7331.
Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.
Discrimination Questions?
Office of Compliance and Community Standards
David Pirrone, Director of Compliance
210 Berndt Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182 djpirrone@fortlewis.edu
Questions about Title IX sex discrimination?
Office of the Title IX Coordinator
Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator
210 Berndt Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7049 mgillman@fortlewis.edu
Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.
* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.
ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.