HR and Immigration Administrator (Dubai)

University of Birmingham - Executive & Corporate Office

Location: Dubai - United Arab Emirates

Salary: Competitive. Grade 5

Hours: Full Time

Contract Type: Fixed-Term/Contract

Placed On: 15th September 2025

Closes: 5th October 2025

Job Ref: 97573

Contract Type: Fixed Term Contract

Role Summary

We are seeking a highly organised and detail orientated individual who has an interest in HR Administration.

The successful candidate will serve as the key point of contact for HR Administration across the campus, working closely with colleagues in both Edgbaston and Dubai.

They will be responsible for managing and processing a wide range of employee and data with strict confidentiality, ensuring accuracy, compliance, and the consistent delivery of a high standard of service.

Main Duties

General:

• Promotes equality and values diversity acting as a role model and fostering an inclusive working culture
• Actively manages equality, diversity and inclusion through monitoring and evaluation and actively challenging unacceptable behaviour
• Undertake continuous personal and professional development

Main:

HR Administration

• Respond to general administrative queries and escalate complex matters to the University Advisory Teams as appropriate.
• Provide comprehensive clerical and administrative support across the employee lifecycle including onboarding and offboarding.
• Coordinate with external providers as needed to manage payroll and medical insurance processes.
• Maintain accurate and up-to-date digital records of employee personal data manually, ensuring information is readily accessible for audits and reporting purposes.

Immigration Processing

• Stay up to date with UAE Labour Law and immigration requirements, advising on compliance and changes where relevant.
• Process visa applications for staff and students through the AXS Immigration Portal including renewals and cancellations, with a high degree of accuracy and timeliness.

Employee Wellbeing & Inclusion

• Provide administrative support for campus wellbeing initiatives and actively contribute to the University’s Equality, Diversity & Inclusion (EDI) networks.
• Partner with Dubai-based colleagues to support a comprehensive HR function, including Learning & Development, Health & Safety, and EDI initiatives.
• Proactively review processes, recommend improvements, and share best practices to enhance efficiency and employee experience to foster a culture of excellence.

Other Duties:

• Undertake training and additional responsibilities to support the purpose of the role and the organisation’s success.
• Actively participate in team and organisational meetings.
• Carry out any other tasks relevant to the needs of the organisation as directed by the Executive Office Manager.

Required Knowledge, Skills, Qualifications, Experience

• Professional HR experience is desirable.
• High level of discretion and trustworthiness, handling confidential information with care.
• Strong communication skills, with attentive listening abilities.
• Tact, diplomacy, and a professional approach.
• Excellent organisational and planning skills, with the ability to thrive in a fast paced environment.
• Attention to detail and strong problem-solving abilities.
• Analytical thinker with a proactive approach to developing solutions.

To download the full job description and details of this position and submit an electronic application online please click on the Apply button above.

Valuing excellence, sustaining investment We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working