HR Generalist

Essential Duties and Responsibilities:

HR Operations and Administrative Support

• Provide day-to-day administrative and operational support to the Human Resources department.
• Respond to routine employee questions and direct employees to appropriate HR resources.
• Support department workflows, calendars, checklists, recurring deadlines, and HR projects.
• Prepare correspondence, forms, reports, and documentation as assigned.
• Assist with HR communications, employee notices, newsletters, and department updates.
• Support employee engagement activities, recognition efforts, HR events, and culture-related initiatives.
• Maintain organized HR records and assist with improving HR processes and procedures.
• Perform other related duties as assigned to support HR operations.

HRIS, Records, and Employee File Maintenance

• Maintain human resource records, including both paper and electronic employee files.
• Upload personnel forms and employment documents into the HRIS system.
• Enter and update employee data, including new hires, transfers, terminations, pay changes, job classification changes, and other employment updates.
• Prepare and maintain new employee files, termination files, and other personnel documentation.
• Conduct routine audits of HRIS and employee records for accuracy and completeness.
• Support regulatory compliance and reduce litigation risk through accurate and timely documentation.
• Ensure personnel records are organized, current, confidential, and maintained according to HR standards.
• Assist with secure retention, retrieval, and disposal of HR records in accordance with policy.

3. Onboarding and New Hire Documentation Support

• Support the onboarding process for new employees, including preparation, tracking, and completion of required documentation.
• Ensure all required new employee paperwork is submitted to HR and uploaded into the HRIS system.
• Assist with onboarding checklists, new hire forms, payroll forms, benefit forms, tax forms, and direct deposit documentation.
• Maintain I-9 compliance documentation and assist with completion, tracking, and retention of I-9 forms.
• Support background check, drug screening, and reference check documentation processes.
• Assist with new employee orientation logistics and preparation of orientation materials.
• Coordinate with the HR Business Partner, HR Generalist/Payroll Specialist, hiring managers, and HR Director to assist with various HR initiatives and projects
• Help ensure new employees understand key HR processes, deadlines, required forms, and available resources.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field required.
• At least one year of human resource management experience preferred.
• SHRM-CP a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.