HR Senior Recruitment Coordinator

hiring teams.

This position serves as a liaison with units and key partners, provides leadership and strong knowledge base of compliance programs, university policies to provide guidance and training as needed. This role has the opportunity to work on several projects to streamline operations and improve efficiencies as well as facilitates, develops and participates in training and outreach programs while actively engaging in assigned recruitment portfolio.

This position is hybrid, working three days remote and two days at the Lawrence, KS campus each week, with additional on campus workdays as needed and determined by supervisor.

Job Description

70% - Recruitment Initiatives

• Provides leadership in the facilitation and monitoring of staff & faculty recruitment activities as assigned for the university community.
• Actively promotes/recruits/sources for posted positions to recruit talent, promoting the university and enhancing brand recognition.
• Assists in identifying hiring needs across campus by working with Deans, Department Chairs, Provost Office, faculty and staff to find the best talent to fill an integral role in a specific department/unit.
• Proactively utilizes data available from questionnaires, exit interviews, and other metric data for future recruitment activities.
• Partners with recruitment team to design, refine and implement innovative recruiting strategies and processes.
• Establishes and works with various sources to attract candidates (social media, LinkedIn, employee referrals, etc.) and establish databases for candidate referrals.
• Serves as point of contact for members of the HR Partner, recruitment team, hiring units, search chairs and applicants on all searches. Provides subject matter expertise and recruiting advice/training to search committees, may actively participate in the recruitment (sourcing) and screening of applicants, preparing interview questions and assisting with the offer letter and unit letters in accordance with university policies & procedures as well as any other related activities.
• Reviews, audits recruitment plans and posts approved position descriptions, coordinating with the HR Partner or Compensation Team as appropriate. Reviews position title, job family/classification assignment, FLSA status, updating position attributes in the HRIS system; coordinates position number assignment/position control validation, and evaluates recruitment exceptions. Works with the HR Compensation Team regarding title assignment and general pay guideline issues. Generates offer letters for new hires, reviews background check results, and updates PeopleSoft panels for effective position management.
• Coordinates with International Employment on labor certifications, verbal offers and offers that may require immigration/visa support to ensure work authorization can be met.
• Reviews and evaluates inquiries and/or complaints related to the search process and provides assistance and resolution. Audits searches for Equal Opportunity compliance and notifies supervisor of any concerns.
• Communicates with HR Partners, Deans, Directors, Department Chairs, Faculty, Staff, and/or other partners daily.
• Assists with annual business process activities and procedures for staff, and related student hiring. Researches advertising options and strategies, participates in job fairs, etc.
• Works within multiple university systems regarding recruitment, position control/management, onboarding and appointment activities.
• Evaluates inquiries regarding consultant versus employment activities. Provides work agreements as directed by supervisor.
• Requests appropriate background checks as needed for employment needs campus wide.
• Acts as mentor to Recruitment Coordinators and Recruitment Specialists, providing support to student hiring processes when needed.

20% Training, Special Projects, and Programmatic Support

• Develops, coordinates, and presents informational seminars and/or training sessions in person and online. Assists with updating manuals, website, and training materials. Participates in special or ongoing training assignments.
• Leads special projects or annual business operational process activities.
• Develops and participates in proactive strategies to promote equal opportunity initiatives in the campus community and streamline operations. Coordinates with HR Learning and Development with programming content as needed to ensure broad outreach.
• Communicates with the campus community regarding HR resources and services through social media, website, programming, etc.
• Works independently and as part of a team on the enhancement of policies, procedures, communications, and special projects as assigned to ensure compliance and efficiency.
• Assists with reporting needs for the Employment section of HR and the search teams supported.
• Works daily in the University’s Applicant Tracking system, mastering the operational details to provide resolution to customers questions, issues, etc.
• Provides training and guidance to recruitment team and university partners on key strategic activities, processes, or initiatives.
• May coordinate executive search activities including but not limited to serving on the search committee, building agendas and providing a concierge/ambassador experience for the candidates during onsite interviews.

10% - Other Duties as Assigned

• Actively participates in professional development activities to promote learning and growth.

Position Requirements

This position is Hybrid - working two days in office at the Lawrence, KS campus and three days remotely each week.

Required Qualifications

1. Bachelor’s degree and three years related work experience in recruitment, human resources, affirmative action or other related HR areas OR HS Diploma/GED equivalency and seven (7) years related work experience in recruitment, human resources, affirmative action or other related HR areas.
2. A minimum of two years’ experience in a professional work environment which demonstrates knowledge of EO/AA Policies, Laws, Regulations and/or university policies.
3. A minimum of one year’s experience recruiting candidates or coordinating search activities.
4. Experience in building collaborative relationships/partnerships.
5. Demonstrated experience in leading a program, project, initiative or being a subject matter expert as confirmed in application materials, interview, or references.

Preferred Qualifications

1. Five (5) years of direct recruitment, sourcing or talent acquisition related work experience
2. SPHR or SHRM certification.
3. Previous experience with PeopleSoft system.
4. Experience working with ATS systems, database conversions, and developing queries and/or reports.
5. Experience in developing training materials, brochures, manuals, etc.
6. Demonstrated experience and understanding of university structure, policies, and procedures.
7. Experience in actively sourcing candidate pools.

Additional Candidate Instructions

A complete online application includes:

• Resume
• Cover letter
• Names and contact information for three professional references.

Review of applications will begin September 28th and continues until a qualified pool of applicants is identified.

Contact Information to Applicants

Erin Sampson
esampson1@ku.edu
785-864-2381

Advertised Salary Range

$61,700.00

Application Review Begins

Monday September 28, 2026

Anticipated Start Date

Monday November 2, 2026

Apply to Job

Organization

Working at the University of Kansas

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Instruction

KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

Service

The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU’s academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU’s extensive international ties support economic development in Kansas.

Values

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.