HR Specialist

Company: Southeastern Oklahoma State University

Job Location: Durant

Category: Human Resources

Type: Full-Time

Salary: $30,201

SUMMARY

The HR Specialist will report to the Director of Human Resources. This position performs administrative duties for the Office of Human Resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain employee files, edit, and proofread documents, and assist with compiling pertinent data as needed for various reports and surveys.
• Assists employees with the completion of payroll packets.
• Acquires and maintains official transcripts for all full-time employees.
• Backup Employment Specialist for job search activities on all positions, excluding student positions.
• Conducts audit of personnel files.
• Hires and supervises student employees. Create and maintain student employee schedules. Monitor hours worked each week/pay period.
• Conducts daily operations of student monthly payrolls
• Maintains skilled student files.
• Responsible for daily operations of nonresident foreign national student employee work eligibility. Manages collection and maintenance of proper required documentation. Conducts periodic internal audit and determines if internal processes and procedures (documents include I-9, I-94, I-20, Visa, Passport and Work Authorization, W-4, Social Security card). Works directly with NRs in completing IRS Form 8233 Exemption and W-4 and explains tax treaty exemption procedures. Review and complete each calendar year.
• Monitors changes in state and federal agency regs/interprets impact; recommends/implements procedural changes.
• Maintains Job Descriptions and communicates with departments as needed regarding those documents.
• Manages HR FY budget file, Pro-Card operations, and process billings as needed.
• Serve as the Budget Administrator for Blue Cross and Blue Shield Wellness Dollars. Make purchases and submit required paperwork for reimbursement with BCBS. Process payments through appropriate venues with SE Office of Finance and Purchasing Policies and procedures.
• Responsible for HR Webpage.
• Backup as needed: leave processing, background checks, Nonresident Foreign National Work and Tax Treaty Eligibility Processing, Payroll (MM, FA, HR, and Special), Oklahoma Tax Commissions State Employee Compliance, Open Books Reporting, and OESC Reporting.

Receptionist and Additional Responsibilities:

• Greets clients as they enter the office and give assistance, answer telephone calls and direct as needed, respond to emails, and forward as needed, process incoming and outgoing mail.
• Assist new employees; assists with the completion of payroll packets, respond to general questions and assist in gathering payroll information.
• Assists with completion of Surveys as needed.
• Assists other HR Staff as needed.
• Perform related duties as required
• Perform other duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.
4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required: High school diploma; ability to work in an environment with constant interruption and ability to communicate effectively orally and in writing; strong interpersonal skills and ability to work with a team; advanced typing/keyboarding/PC skills to perform typing, database development/entry and spreadsheet development/entry; proficiency in using Microsoft Office Suite; proficient with office machinery; high level of confidentiality must be maintained. Must be tactful and demonstrate above average communication skills, both verbal and written; ability to perform duties and meet deadlines with minimal direction in environment of constant interruption; sound working knowledge of statistical concepts, methods, and data collection procedures.

Preferred: Successful completion of 1-2 years of post-high school coursework.

Salary will be commensurate with qualifications and experience. The preferred start date is September 15, 2025. Review of applications will begin immediately and continue until filled.

To apply, please click here.