Human Resources Coordinator

Duties and Responsibilities

• Provide direct support to the Director of Human Resources across functional areas including recruitment, staffing, training and development, reporting, compliance, HR events, and other institutional initiatives.
• Manage the full onboarding process, including job requisition coordination, offer letter preparation, orientation scheduling, and completion of new hire documentation.
• Prepare and distribute employee correspondence such as promotion, transfer, and job change letters.
• Coordinate the offboarding process, including exit interviews and separation documentation.
• Maintain employee records within the 32BJ Union system and ensure compliance with union requirements.
• Develop and administer college-wide surveys; collaborate with Communications and Marketing to support campus initiatives.
• Process employment verifications, loan forgiveness requests, unemployment claims, and other HR-related communications.
• Assist in the development, maintenance, and updating of the HR website.
• Participate in the development, tracking, and analysis of HR metrics and reports.
• Maintain accurate employee data within the Human Resource Information System (HRIS).
• Support onboarding for student workers, including processing I9 documentation and entering employment data into HR system.
• Maintain and update organizational charts to reflect staffing changes.
• Create and distribute HR communications via MyW&J and Constant Contact.
• Administer and manage the Employee Recognition Program.
• Conduct research and support special projects as assigned by the HR department.
• Maintain comprehensive and up-to-date electronic personnel files for all current and former employees.
• Other administrative duties, including monitoring and distributing HR emails and HR incoming mail.

Qualifications

• Bachelor's degree required.
• 1-2 years of human resources management related experience or relevant education, with demonstrated knowledge of human resource principles, practices.
• Excellent interpersonal, organizational and communication skills.
• Ability to coach and counsel employees and management.
• Open and easily approachable.
• Advanced working knowledge of Microsoft, Outlook and Excel.