The Office of the Dean in the Eberly College of Arts and Sciences at West Virginia University is currently accepting applications for a (Hybrid) Grants Administrator.
About the Opportunity
Working within the Eberly College of Arts and Sciences Research Office, the Grants Administrator will be responsible for assisting with daily pre-award grants administration services to members of the College. The position will include pre-award proposal development and submission of any federal or private funding. The position will include pre-award research administration, research development, communication, and assistance with special initiatives from the Eberly College Research Office.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year or more based on years of service (employee leave)
- 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
- Wellness programs
What You'll Do
- Assist with the preparation of proposals with varying levels of complexity from initiation through submission while interfacing with internal and external submission platforms, (such as WRAP) and online sponsor portals (research.gov, etc.), respectively.
- Help prepare grant applications compliant with agency requirements and Office of Management and Budget (OMB) administrative requirements and cost principles.
- Develop detailed budgets and their justifications for grant applications with optimal prospects for success and ensure that budgets are accurate before submission to approving agents.
- Assist in the preparation of current and pending and other correspondences from program officers.
- Provide professional technical writing review, edits, and/or proofreading for proposals.
- Conduct pre-award compliance reviews.
- Identify current agency funding opportunities and advise faculty and researchers on searching/selecting grant opportunities that fit within their research.
- Build and maintain expert knowledge of federal, state and funding agency policies critical for successful grant applications and proposal submissions, as well as institutional rules and policies.
- Advise/educate faculty on area of expertise as it applies to pre-award processes.
- Develop regular email newsletter announcements to be distributed to faculty and researchers.
- Assist with Research Office Outreach events.
- Assist with training sessions on funding processes, writing strategies, time management, technical report development etc.
- Assist the Associate Dean for Research and Graduate Studies and the Director of Pre-Award Grant Services with other projects as needed.
- Coordinate newsletters, flyers, forms, and web presence.
- Bachelor's degree in a related field.
- A minimum of two (2) years of grants administration and/or grants management experience, preferably in higher education.
- Any equivalent combination of related education and/or experience will be considered.
- All qualifications must be met by the time of employment.
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills.
- Ability to work independently and carry out assignments accurately and thoroughly with minimal/no supervision.
- Experience with Pre-Award Grants administration including working with proposals and sponsored projects.
- Experience and advanced knowledge of software including Microsoft Word, Excel, and Adobe Acrobat.
- Ability to read and interpret complex written information.
- Knowledge of various grant proposal application processes.
- Ability to perform financial calculations, prepare budgets, and present numerical data effectively.
- Ability to gather and analyze information, identify problems, and develop alternatives with reason.
- Ability to promptly respond to needs and requests for service and assistance.
- Demonstrated experience managing multiple concurrent projects and meeting deadlines.
- Ability to provide, solicit, and apply feedback and build goodwill through balanced contributions, positive approach, respect, and support of others.
- Ability to participate in meetings, listen, and get clarification when needed.
- Ability to respond and speak clearly and persuasively.
- Ability to align work and develop strategies to meet organizational goals.
- Willingness to improve and promote quality and uphold organizational expectations and values.
Preferred Qualifications
- Master's degree preferred.
About WVU
West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.
From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.
At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.
Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.
West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.
Job Posting: Oct 1, 2026Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Schedule: Full-time