"Immersions Program Coordinator"

Immersions Program Coordinator

Department: Lundquist College of Business

Classification: Administrative Program Spec

Appointment Type and Duration: Regular, Ongoing

Salary: $22.84 - $34.70 per hour

FTE: 1.0

Review of Applications Begins: January 5, 2026; position open until filled

Special Instructions to Applicants: To ensure consideration, complete applications must include the following along with the online application: 1. A current resume/CV. 2. Three (3) professional references with contact information. References will not be contacted until you are notified.

Department Summary: Since 1914 the Charles H. Lundquist College of Business has taught its students the critical skills, they need to think for themselves, to be leaders in a dynamic world, and to make better decisions on behalf of the people and resources they manage. We are a top business school with a unique mission and vision that draws strength from our links to the Pacific Rim and the distinctive qualities of Oregon culture: innovation, sustainability, active lifestyles, financial stewardship, and respect for individuality and diversity within an increasingly global community.

The Office of Advising and Student Experience is a fast-paced, customer-focused office that serves over 4,600 undergraduate pre-business, business, and accounting majors and minors, in addition to 200+ graduate students. This person will be a member of a student services team that has a longstanding reputation for providing excellence in student services. The successful candidate will share in the commitment to meet the needs of students through innovative, high quality, and efficient program delivery. This position requires a strong commitment to serving the needs of students and working collaboratively in a collegial, supportive environment.

Position Summary: The Immersion Program Coordinator plays a vital role in supporting the Professional Edge program's industry-aligned Immersions. These experiential, project-based programs give students the opportunity to engage directly with employer partners, apply their learning to real-world business challenges, and build the skills and professional capital needed for career success.

This position is responsible for the coordination and delivery of the Professional Edge Immersion program, serving as a central point of contact for both students and industry collaborators. The Immersion Program Coordinator oversees program outreach and recruitment, is responsible for selecting and onboarding participants, maintains regular communication with each cohort, provides support throughout each immersion, and exercises judgment regarding student dismissal when expectations are not met. The coordinator will also play an important role in troubleshooting student group dynamics and supporting participants in meeting the expectations for earning microcredentials. On the industry side, the coordinator manages relationships with partner organizations, facilitates scheduling and logistics for site visits, and helps align partner expectations with student deliverables.

This position also plays a key administrative role in ensuring the success of the program. Responsibilities include managing application systems, coordinating transportation, issuing microcredentials, maintaining Microsoft Teams channels, and supporting program data collection and reporting.

The successful candidate will bring a collaborative, student-centered mindset and strong organizational skills to a fast-paced, dynamic environment. This position reports to the Director of Student Engagement and Experiential Learning and works closely with other team members supporting experiential learning, industry partnerships, and student success initiatives.

In addition, the Immersion Program Coordinator will periodically lead students on site visits to industry partner locations. This may involve securing appropriate transportation, driving a university vehicle, and coordinating schedules that occasionally require early morning or evening hours depending on the location and timing of events. These visits are typically day trips and are planned in collaboration with partner organizations to ensure a safe, meaningful, and well-supported experience for students.

Minimum Requirements: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies:

• Program coordination and organizational skills, including the ability to manage multiple priorities, work independently, and exercise sound judgment.
• Strong communication and interpersonal skills with cultural competence in working with individuals from diverse backgrounds and a customer service-oriented approach to building relationships.
• Proficiency with office and collaboration technologies, including Microsoft Office Suite and tools such as Microsoft Teams.
• Commitment to student success and experiential learning, with the ability to handle confidential or sensitive matters with professionalism and discretion.

Preferred Qualifications:

• Two years of professional experience coordinating or managing programs, events, or projects involving multiple stakeholders in a higher education or similarly complex setting.
• Experience supporting student-facing programming or partnerships, such as student services, academic advising, career development, or working with employer/industry partners.
• Experience managing logistics, communications, and outreach for programs or events, including developing promotional or marketing materials.
• Proficiency with digital platforms and tools used for student engagement, including CRM or application management systems, and familiarity with digital badging or microcredentialing platforms (e.g., Canvas Credentials).

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.