Clerical Assistant 2 - College of Osteopathic Medicine

the IUP College of Osteopathic Medicine (IUPCOM) will provide essential administrative and clerical support to faculty, staff, and leadership supporting administration, education, and clinical operations. As part of a newly established medical school, these positions will play key roles in supporting daily operations, coordination, and communication within departments across the college. While all positions perform the core duties, each position will be primarily assigned to support one of the following operational areas: Position 1: Operations and Administration Provides administrative support to the Associate Dean of Operations and key College of Osteopathic Medicine personnel (including Budget Director, Assistant Director of Human Resources, Assistant Director of Financial Aid, Director of Quality Improvement and Assessment and Grant Project Manager). Responsibilities include coordinating schedules and meetings, maintaining records and reports, supporting purchasing and budget-related activities, preparing correspondence, and serving as a point of contact for internal and external stakeholders. Position 2: Primary Care and Specialty Medicine departments Provides administrative support for the Department of Primary and Specialty Medicine (Faculty and programs supported may include Primary Care, Internal Medicine and Internal Medicine Subspeciality Fellowships, Obstetrics and Gynecology (OB/GYN), Psychiatry, Emergency Medicine, Surgery, and additional specialty and clinical disciplines as assigned). Responsibilities include coordinating meetings and educational activities, maintaining departmental records, supporting faculty and learners, assisting with travel and event arrangements, and facilitating communication among department stakeholders. Position 3: Osteopathic Practice and Principles / Neuromusculoskeletal Medicine Provides administrative support for the Department of Osteopathic Practice and Principles and Neuromusculoskeletal Medicine (OPP/NMM). Responsibilities include supporting faculty, coordinating educational programming and laboratory activities, maintaining departmental files and records, scheduling meetings, and assisting with student and departmental communications. Position 4: Simulation Center Provides administrative and operational support for the Simulation Center. Responsibilities include coordinating schedules for simulation activities, supporting faculty and staff involved in simulation-based education, maintaining records and materials, assisting with events and training sessions, and serving as a resource for students, faculty, and visitors utilizing the center. Job Duties: Prepares, formats, and proofreads correspondence, reports, forms, and departmental documents. Keyboards and updates data in records, spreadsheets, templates, databases, and information systems. Compiles, compares, verifies, organizes, and edits data and information related to departmental activities. Serves as an initial point of contact for the assigned Departments; responds to inquiries and provides general information to faculty, students, staff, and the public. Maintains departmental files, records, tracking systems, and electronic document repositories. Schedules meetings, maintains calendars, reserves meeting rooms, and prepares meeting materials. Take notes at meetings and prepare summaries as needed. Assists with tracking departmental expenses, purchase requests, and basic budget-related documentation in accordance with university policies. Coordinates travel arrangements and prepare travel expense documentation for faculty and staff. Monitors office supplies and initiates purchase requests in accordance with procurement procedures. Provides clerical support for department events, educational activities, and community engagement initiatives. May provide guidance to other clerical staff or student workers. Performs related work as required. The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Position Qualifications Minimum Qualifications: Six months as a Clerical Assistant 1 (commonwealth title). or Graduation from high school. or An equivalent combination of experience and training. Preferred Qualifications: Computer Proficiency: Strong skills with basic computer programs, particularly Microsoft Office Suite (Word, Excel, PowerPoint), and other relevant software applications. Data Entry Skills: Accuracy and speed in inputting and managing data across multiple systems. Attention to Detail: The ability to work independently and meticulously to maintain data accuracy and integrity. Candidates must communicate effectively and perform well in the interview(s). Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members. WORK SCHEDULE: Monday through Friday 8:00 AM to 4:30 PM