Investment Office Senior Administrative Assistant

Job Description

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s "Best Hospitals 2025-2026" rankings. When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees! Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Chief Investment Officer Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.
• Acts as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department or unit.

Department-Specific Responsibilities

Investment Operations

• Monitors investment operations group email and Canoe (document collection), ensures documents are saved on shared drive and in Bipsync (research management system).
• Supports daily operational processes which include investment related transactions such as wires, trades, capital calls, and distributions.
• Provides administrative support to the Investment Committee which includes room set up, assists in preparing meeting materials, catering, and tracking attendance.

Investment Team Support

• Meets visitors in lobby and escorts them to meetings, provide parking validation.
• Supports calendaring, schedules appointments and meetings, and make travel arrangements.
• Back-up support to investment analysts for Bipsync notes.

****Qualifications****

Educational & Experience Requirements:

• High School Diploma/GED required. Bachelor's Degree preferred.
• Two (2) years of office and administrative experience required. Three (3) plus years preferred.

Skills, Knowledge and Abilities

• Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.