"Junior Administrative Assistant"

Job Description

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

The Westchester Educational Opportunity Center (WEOC), a division of Westchester Community College, is seeking a highly organized, detail-oriented, and student-centered professional to join its Student Affairs team. Located in Yonkers, NY, this non-traditional adult education institution provides tuition-free academic and vocational training to eligible underserved adults seeking to develop the skills and credentials needed for college and/or workforce entry.

Job Description:

Under general supervision, the Junior Administrative Assistant supports the Assistant Dean of Student Affairs and the Student Affairs team in coordinating administrative and programmatic functions that support student success. The incumbent provides front office and administrative support, including responding to inquiries, managing calendars, scheduling appointments, and supporting daily operations. The role includes coordinating meeting and event logistics such as room reservations, work orders, materials preparation, attendance tracking, and follow-up communication.

The position assists with the preparation of monthly reports, maintains tracking logs, and organizes program and operational data for internal reporting purposes. The incumbent also supports administrative processes including purchase requisitions, food orders, and travel requests in accordance with established procedures. Additional responsibilities include maintaining student records, files, and databases in compliance with institutional policies; preparing correspondence, spreadsheets, presentations, and mail merge projects; and proofreading materials to ensure accuracy and professionalism.

The Junior Administrative Assistant is responsible for receiving, sorting, and distributing mail, assisting with general office operations, and supporting student intake, engagement tracking, and program coordination activities. The role requires collaboration with Academic Affairs, the Business Office, and other departments to support student services initiatives, as well as performing other related duties as assigned.

Requirements:

REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions.

In addition, the successful candidate must demonstrate:

• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to compile, organize, and present information accurately
• Ability to interact effectively with a diverse student population and demonstrate a commitment to equity and inclusion

All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS:

• Experience in higher education, workforce development, or student services
• Familiarity with student information systems or database platforms
• Bilingual (Spanish/English) preferred
• Experience supporting student engagement initiatives or program coordination

Additional Information:

POSITION EFFECTIVE: The position will remain open until filled.

SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

Application Instructions:

Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

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