Litigation Administrator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The essential function of this position is to provide professional liability litigation management and coordination to in-house counsel and outside defense counsel. This position also manages requests for consultation on medical legal issues from Health System personnel and third-party requests for information.

Job Responsibilities

• Coordinates with in-house counsel in various aspects of the investigation and development of claims and responding to discovery requests. Includes locating witnesses, management of preservation requests, coordinating scheduling of depositions, locating policies and procedures, etc.
• Coordinates with outside counsel in investigation of claims, locating witnesses, medical records, audit trails, equipment, etc.
• Secures necessary medical records for defense counsel, internal reviews, and regulatory and licensure related reviews, including coordination of relationship with medical records production vendor, and troubleshooting issues with respect to the production of records.
• Fields requests from physicians, administrative personnel, etc. on handling of medical records requests, testimony in third-party actions and other medical legal issues, and coordinates responses thereto.
• Manages third-party requests for information and subpoena issued with respect to those requests.
• Coordinates in all aspects of claims management as needed including participation in reserving, making acceptance of service determinations, etc.
• Provides back-up coverage, where needed, to other administrators on team.
• Perform additional duties as assigned.

Qualifications

BA/BS required, with 3-5 years paralegal experience or equivalent combination of education and experience; experience in a law firm or hospital legal office preferred; must possess ability to work independently, manage time effectively & use sound judgment; exercise discretion and sensitivity in handling confidential materials; strong verbal & written communication skills; strong attention to detail skill, must be well-organized, self-starter with the ability to take initiative & find solutions to complex situations; must be able to prioritize work & have ability to meet simultaneous deadlines; superior computer skills in a PC-based environment (MS Office including Word, Excel, Access, PowerPoint, Outlook), as well as electronic research skills using Westlaw and/or other commercial databases and Internet resources; must be able to work cooperatively with staff at all levels, able to successfully work on multiple assignments at once and respond quickly to competing time demands, be motivated to work hard and take pride in his/her work; must be careful, accurate, and thorough; good interpersonal skills are essential; Participates in planning long or short-term business objectives.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

President's Center

Pay Range

$43,919.00 - $87,000.00 Annual Rate. Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.