Maintenance Planner

Maintenance Planner

Company:
North Carolina State University

Job Location:

Category:
Maintenance and Trades

Type:
Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 445030 - Building Maintenance & Operations

Location: Raleigh, NC

Essential Job Duties:
We are seeking a collaborative and detail-oriented Maintenance Planner/Scheduler to play a key role in strengthening and advancing our preventive maintenance program. In this position, you'll have the opportunity to make a meaningful impact by coordinating maintenance activities across a varied campus environment, supporting critical operations, and contributing to long-term facility improvements.

This role is ideal for someone who enjoys problem-solving, working cross-functionally, and bringing structure and efficiency to complex systems. You'll partner closely with trade shops, project managers, and campus stakeholders to ensure maintenance work is planned, prioritized, and executed effectively. Along the way, you'll help drive continuous improvement in how we manage assets, track work, and deliver services.

If you're looking for a role where your planning expertise, attention to detail, and collaborative approach can make a real impact, we encourage you to apply.

Key responsibilities and duties include, but are not limited to:

• Manage and process work orders, material requests, and procurement for maintenance operations.
• Provide leadership and guidance to Journey and Contributing Planners.
• Monitor and review budget accounts in Wolf Reports, offering recommendations for financial planning and expenditures.
• Track and manage work order activity in AiM, ensuring accurate time tracking, billing, and status updates.
• Utilize Word, Excel, and Access to create reports, documents, and spreadsheets for project tracking and planning.
• Ensure the effectiveness of the work order management program by monitoring its progress and making necessary improvements.
• Track equipment, materials, and costs for projects while ensuring accurate billing through the AiM system.
• Coordinate with Project Managers, Shop Supervisors, and Building Liaisons to schedule system shutdowns and meet project deadlines.
• Validate labor and material costs using AiM vendor contracts and university procurement resources.
• Oversee safety and health training schedules for trade shop employees, ensuring compliance with Personal Protective Equipment (PPE) standards and university safety protocols.
• Develop accurate estimates, create project timelines, and conduct inspections to ensure all work meets quality standards.
• Safely use various types of ladders (including fixed, A-frame, step, and extension) to access elevated or below-grade work areas
• Communicate effectively with supervisors, coworkers, and the general public, and follows verbal and written instructions related to work assignments and operational needs.
• Perform lifting duties up to 30 pounds frequently and 60 pounds occasionally, with or without reasonable accommodations

Other Work/Responsibilities:

• This position has been designated as essential personnel for the University and may be required to report to work during adverse weather conditions even though the University may be operating on an alternate schedule. This position may assist with snow and ice removal under the direction of a supervisor.
• Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Minimum Experience/Education:

Associate's Degree in the assigned discipline; or an equivalent combination of training and experience.

Some positions may require certification. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Considerable knowledge of work methods, process techniques, resource requirements and safety considered necessary to complete needed work or service
• Must have direct knowledge of one or more of the building mechanical trades with hands-on experience
• Must have strong written and oral communication skills and solid compliance skills
• Experience in building and mechanical trades, working in facilities maintenance and operations

Preferred Qualifications:

• Experience working in a commercial or university setting
• Experience coordinating maintenance or construction activities across multiple stakeholders, including trade shops, project managers, and end users
• Strong organizational and time management skills with the ability to prioritize competing demands and meet deadlines in a fast-paced environment
• Ability to analyze data, track performance metrics, and use insights to improve processes and operational efficiency
• Familiarity with budgeting, cost tracking, and financial reporting tools (e.g., Wolf Reports or similar systems)

Required license or certification:

• Valid driver's license required.
• Valid North Carolina driver's license is required within 60 days of hire and must be maintained.

Position Number: 00050230

Apply Now